9.3.8. Special Instructions

The information has been developed to assist you in determining what, if any, information needs to be included in the Special Instructions section of a requisition. These directions are provided so that your purchase is in compliance with both auditing and federal/state regulation requirements.

INTERNAL – Anything typed in this field will NOT print on the purchase order.

• Use this field to communicate information to the Business Office
• This field is REQUIRED when using the following Header Codes:
  • LQUO – As Per Lowest Quote
    • “Quote Form Submitted to BOSC, Ticket #”
  • VSTA – Statement
    • “Statement Submitted to BOSC, Ticket #”

PO – Anything typed in this field WILL print on the purchase order.

• This field is REQUIRED when entering a requisition for any activity/purchase that has to be board approved (Approval Date)
• This field is REQUIRED when using the following Header Codes:
  • CONR – As Per Contract
    • Board Approval Date (if applicable) Example: “Board Approved On August 29, 2016”
  • CSRT – Consortium Contract
    • Name of Consortium – Contract # – Dates (if applicable) Example: “Ed Data Bid # 6836 – Exp. 11/30/2016”
  • STCO – As Per State Contract
    • Contract # Example: “T-0115 Contract # 75847 Exp. 12/31/16”

FOOTER – Anything typed in this field WILL print on the purchase order.

• Entries will print below the items and should only be used for shipping/delivery instructions.

HEADER CODE – Anything typed in this field WILL print on the purchase order.

• See Header Code table for help.