9.3.7. Header Code Types

The following chart has been developed to assist you in determining what order type you should select. The requirements column explains how the requisition must be entered in order to be in compliance with both auditing and federal/state regulation requirements.

ACRONYM	LABEL	DESCRIPTION	REQUIREMENTS
BID	Bid	This is used by the Board Office for purchasing through the bid process.	Not Applicable
CATL	Vendor Catalog Pricing	Should be used for almost all requisitions (see exceptions below)	Reference Quote or Proposal Numbers in the PO line under Special Instructions if applicable
CONR	As Per Contract	Only used for orders with vendors who are contracted directly with MHRD.	The Internal line under Special Instructions must include the status of the contract.
CSRT	Consortium Contract	Should be used to purchase items from MCCP, MRESC, EDS, or other consortiums.	The proposal or quote MUST have the contract number listed. The contract number and source must be listed in the PO line under Special Instructions.
LQUO	As Per Lowest Quote	Only used for purchases greater than $3,000, that require 2 quotes.	District quote form must be completed and submitted through the BOSC. Quotes must be matched exactly for goods and/or services. Online print outs will not be accepted. Must be quote generated by vendor.
STCO	As Per State Contract	Used for all NJ State and WSCA/NASPO contracts.	A VALID contract number must be in the PO line under Special Instructions.
VSTA	Statement	Used when requesting a DIRECT check and you have an invoice, subscription, registration, or entry form at the time of requisition entry.	Must be submitted through the BOSC at the time of requisition entry. If you do not have any of the documents listed you cannot use VSTA (use CATL).

!EXCEPTIONS TO CATALOG RULE:

• For items that MHRD has a direct contract with a vendor to purchase (use CONR)
• State Contract or WSCA/NASPO purchases (use STCO)
• If you are purchasing an item for $3,000 or more – 2 quotes are required (use LQUO)
• When you are paying for a subscription, conference fee, entry fee, professional membership and you already have an invoice/statement for it (use VSTA)