Budgetary transfers may be requested through the District’s financial applications software. Approvers and Requestors have access to the Budget Transfer Request module in the Alio system. Requests are approved by the Business Administrator and the Superintendent prior to ratification by the Board of Education. Each month the MHRD Board of Education also accepts the NJDOE Monthly Transfer Report.
Budget transfer requests are governed by NJDOE regulations. The regulations prohibit transfers from Instructional accounts (function 100) to non-instructional accounts (function 2xx). For instance, 12-11-190-100-609-000-03 is an instructional account because the fourth element of the account, function, is 100.
Allowable budgetary transfers
Transfers between Instructional accounts (function 100)
Instructional account to Instructional account
XX-11-190-100-600-000-03 to XX-11-190-100-580-000-03
Transfers between Support Services accounts (function 2xx)
Non Instructional to Non Instructional
XX-11-000-222-600-000-03 to XX-11-000-218-500-000-03
Transfers from Support Service accounts to Instructional accounts that do not cumulatively exceed 10%
Non Instructional to Instructional
XX-11-000-222-600-000-03 to XX-11-190-100-500-103-03
Transfers from and to Equipment accounts which do not cumulatively exceed 10%
Supplies to Equipment
XX-11-190-100-610-112-04 to XX-12-140-100-730-112-04