The Creation of a Requisition
When a requisition is entered into Alio and Finished, after verifying that sufficient funds are available, it is routed to the next person on the approval chain.
The Development of a Purchase Order
After all of the required electronic approvals, the Business Office generates a Purchase Order from the Requisition. At that time, a Purchase Order number is assigned and will display the signature of the Business Administrator. It is electronically transmitted to the vendor from the Business Office. If the Purchase Order is greater than $6,000, a signed voucher is required and will be sent directly to the vendor who must sign and return it. A Purchase Order is an official binding contract between MHRD and a vendor. In the event you need to reissue a purchase order please submit a request to the BOSC (Business Office Support Center). The only office allowed to email or issue purchase orders is the Business Office.
Payment for the Goods or Services Rendered
Upon receipt of the goods or services, district personnel are required to alert the Business Office through the use of the receiving module in the Alio. The Business Office cannot make payment(s) on a purchase order without an electronic acknowledgement of the items received by the requestor. All Alio users have access to an “Unreceived PO report” in the purchasing system that should be reviewed on a weekly basis. After a purchase order has been received in the Alio, the Business Office is authorized to remit payment for those goods and services as long as an invoice or appropriate back up has been received. Invoices received by district personnel should be submitted electronically through the BOSC (Business Office Support Center).