9.4. Developing a Purchase Order

After the requisition has been approved, it is READY FOR PRINT. That function is performed in the Business Office. Purchase Orders are typically processed twice daily, once in the morning and once in the afternoon. Alio directly faxes and emails purchase orders to vendors so very few orders are actually printed and mailed.

!In line with the Board of Education’s goal to operate in a paperless environment, the system cannot automatically email or fax attachments to purchase orders. In rare cases, where a vendor absolutely needs an attachment, the Business Office will transmit it manually. However, after a few months of review, we have found that many vendors will accept purchase orders without attachments, as long as the order is descriptive and contains all of the pertinent information from the attachment. This is also the case for registrations. If the purchase order is detailed, the vendor usually does not need a registration form.

Please do not send copies of requisitions to the Business Office with an Administrator’s approval signature. Approvals are electronically stored in the system.