n this infotype, you record periods during an employee’s planned working time in which he or she is not on-site and is also not working for the company.
- Employees’ absences
- Leave
- Illness with certificate
- Time off from overtime
Employees’ absences may have different significances for your enterprise.For example, absences such as leave or incapacity to work have different effects on valuation and payment of the absence times and on statistics and evaluations.
You use a separate absence type to record each type of absence that has an independent meaning and is to be processed specially.
An absence type is a subtype of the Absences infotype (2001).When you customize the system, you can make different specifications for the entry and valuation of each absence type, thus enabling the system to carry out automatically the required processing for the absence.
The Paid Leave and Unpaid Leave absence type always have to be valuated differently. Paid Leave is remunerated and is deducted from a leave entitlement.Unpaid leave is not deducted from an absence quota and leads to a reduction in payment for employees who receive a fixed monthly salary, for example.
The various absence types also have common features: For example, some concern employees’ time off and have to be approved by a supervisor.Because they have common features, you can specify that they are handled in the same way for recording, valuating, or running reports.To do so, you group the absence types when you set up the system.For example, you can have three groups of absences for which different information has to be recorded:
Absences that do not require special processing
- Time off for wedding
- Illness without continued pay
- Unpaid leave
- Absences that are deducted from an employee’s absence entitlement
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