Use of Funds and Purchases
The use of activity funds and purchases made through the fund are solely for the stated purpose intended by the student activity and expended on behalf of the students. Activity funds shall not be expended for the following:
- Paying employees for services rendered;
- Paying parents for services rendered;
- Purchase or repair of equipment intended for board of education use; unless it is a gift from a graduating class.
- Purchase of furniture and supplies for board of education use;
- Gifts, loans for district employees, students or other individuals;
- Paying for any non-student activity, including staff and teacher activities’; and
- Other non-student activity as so determined by the school principal.
Purchases are made from Student Activity Funds using MHRD’s purchasing system, Alio. Detailed directions for the use of Alio including, the creation of a purchase order, transfers, and receiving goods and services are located in the MHRD Purchasing Manual which can be found on the District’s website in the Staff Links section under Access District Manual Library.
This automated system used for purchasing ensures that all state and federal laws as well as MHRD Board Policy regarding school district purchases are followed.
When an advisor creates a requisition, it is forwarded to the appropriate School Administrator for review and approval of the requested goods or service. Then, the requisition is forwarded to the Business Office for review of compliance with policy and law. Finally, it is forwarded to the School Business Administrator. Once approved by the SBA, a purchase order number is assigned and the SBA signature is affixed. With both a number and a signature, IT IS A VALID LEGAL CONTRACT between a vendor and MHRD. New Jersey Law identifies the School Business Administrator as the only individual in a school district authorized to sign non personnel contracts.