3.5. Purchase Order Reports

Requestors and Approvers have access to Purchase Order Reports. Several different report formats can be selected.

Unreceived POs

This is the primary report that you will use PO reporting. This report provides an itemized report of each PO, including received and canceled quantities. This report should be run monthly.

• Click on Unreceived POs
• Your internet browser will launch
• Enter a date range (format MMDDYYY)
• User should be ALL – this is important because you will not see Ed Data POs or POs submitted by other users that were charged against one of your accounts.
• The report will run, and a PDF report will display

Print P.O. Report by PO Number or Account Number

• Lists all purchase orders created by the requestor
• You can select open purchase orders only using the “Selection Option.”
• By Account Number will reflect all orders charged to an account owned by the Requestor. This report is the most complete since it will include purchase orders created in the Business Office from Ed Data orders.
  

Print P.O. Report by Vendor

• Requires vendor’s ERP assigned vendor number
  

Print P.O. Report by Location

• Requires 2 digit location code