If you wish to procure a good or service from a vendor you cannot obtain through an existing vendor, you must request the BOSC to add a new vendor.
The following information is required to begin the process:
- Vendor Name
- Vendor Email Address
- Description of Goods/Services
- Estimated Amount of Purchase
- This determines what type of documentation the vendor must supply to be in legal compliance.
The District Vendor Registration process is completely digital/electronic. If you submit a vendor request (excluding award/refunds/scholarship) WITHOUT an email address, the ticket will be returned to you.
Once the Business Office receives your ticket, we will email instructions to the vendor to complete their registration. Upon receipt of their completed registration, we will review and verify their documentation, and if accurate/complete, add them to ERP. Once the vendor is added to ERP, your ticket will be closed, and you will receive a notification. If you wish to inquire about the status of a ticket, please reply to the original ticket confirmation or log into the BOSC and add a note.The process can take up to 3 weeks; please keep this in mind.
If you need to update a vendor’s information in ERP, please submit a BOSC ticket. Please remember that we have a vendor portal where all vendors can update their information. If a vendor contacts you to update their records, please direct them to the Vendor Portal or Business Office.
Reactivating Inactive Vendors
If you submit a request to the BOSC to reactivate a vendor, please note that the change is not immediate. In the ticket, you will be prompted to enter how much money you intend to spend with the vendor once they are active. This information is necessary for the Business office to update the vendor’s federal and state-mandated documentation on file.