Occasionally, coaches and advisors will be accompanying students on trips that require meals. Employees in this position, with the approval of their supervisors, should submit a request for a student meal advance through the Employee Service Portal. Funds are then issued to the coach or advisor in their next regularly scheduled pay.
Once the trip is completed, the balance of funds must be returned to the Business Office in the form of a personal check. The coach or advisor must prepare a reconciliation and submit it with the check and a pdf of the meal receipts. the meal receipts must be detailed. Credit card summaries are not acceptable.
Last modified:
15 June 2023