Morris Hills Regional District
Accounting Procedures - Student Activities/Scholarship Funds — 25-26
25-26
Table of Contents
Morris Hills Regional District
Accounting Procedures - Student Activities/Scholarship Funds — 25-26
Accounting Procedures - Student Activities/Scholarship Funds — 25-26
1.
INTRODUCTION & OVERVIEW
1.1.
Ethics in Purchasing
1.2.
Criminal Code Citations
1.3.
Access to Funds & Accounts
2.
PURCHASING
2.1.
Legal Authority
2.2.
Authorized/Unauthorized Purchases
2.3.
District Sanctions & Violations
2.4.
Purchasing Prohibitions
2.5.
Liquidation / Contract Signatures
2.6.
Tax Exempt Status
2.7.
Purchasing Deadline
2.8.
Disbarred Vendors
2.9.
Compliance with UGG
2.10.
Methods of Procurement
2.10.1.
Bidding (+$44,000)
2.10.2.
Bids/Quotes Exceptions
2.11.
Gifts, Donations; Monetary
3.
ERP TECHNICAL MANUAL
3.1.
Accessing & Logging Into ERP
3.1.1.
Passwords & User Access
3.2.
Requisition Guidelines
3.2.1.
Requisition Entry
3.2.1.1.
Requisition Entry/Approval – Items Tab
3.2.2.
Order Types
3.2.3.
Header Code Types
3.2.4.
Special Instructions
3.2.5.
Issuance of Purchase Orders
3.2.6.
Equipment Purchases
3.2.7.
Furniture Purchases
3.3.
Vendor Database
3.3.1.
Adding & Updating Vendors
3.3.2.
Vendor Payments & Accounts Payable
3.3.3.
Refunds
3.4.
Canceling / Receiving POs
3.5.
Purchase Order Reports
3.6.
Online Inquiry
3.7.
Budget Transfers / Guidelines
3.7.1.
Budget Transfer Entry
3.8.
Chart of Accounts
3.8.1.
Account Dimensions
3.8.2.
Object Code Descriptions
3.8.3.
Function Descriptions
4.
COLLECTION & DEPOSIT OF FUNDS
4.1.
Student Activity/Scholarship Accounts
5.
STUDENT MEAL ADVANCES
6.
BUSINESS OFFICE SUPPORT CENTER
6.1.
Communication
6.2.
Submitting Back Up
6.3.
Ticket Types
7.
VENDOR/CATEGORY SPECIFIC INFO.
7.1.
Office and School Supplies
7.2.
Amazon.com Purchases
7.3.
Education Data Services (EDS)
7.4.
Toner Purchases (Stewart)
7.4.1.
Adding New Machines
7.5.
NASSP/NHS Membership & Supplies
7.6.
Custom Printed Garments
7.7.
Awards, Badges, Emblems, Trophies, and Name Plates
8.
FREQUENTLY ASKED QUESTIONS
Download as PDF
3.
ERP TECHNICAL MANUAL
Revision:
2
Last modified:
25 March 2025
2.11.
Gifts, Donations; Monetary
3.1.
Accessing & Logging Into ERP
