13. Risk Reassessment

The Risk Reassessment feature in our application allows users to ensure that risk assessments remain current and relevant by enabling periodic or event-driven reviews.

There are multiple ways to trigger a risk reassessment:

1. Ad-hoc Reassessment: Users can manually initiate a reassessment through the Risk Reassessment module. This flexible option enables assessments to be conducted as needed, independent of any predefined schedule or event.

**For more details on how to initiate an ad-hoc reassessment, refer to the Risk Reassessment – Module Overview section below.

2. Scheduled Reassessment: At the Review Risk Assessment stage of the workflow, users have the option to specify start date for the next assessment period. Once the risk assessment is approved, the system automatically triggers a reassessment based on this specified date, assigning the Execute Risk Assessment task to the designated lead risk assessor.

In the Risk Reassessment module, users can initiate an assessment or review for an already approved risk assessment.

*For guidance on common form features and functions, please refer to the dedicated section in the manual.

1. Previous Assessment: This is a single-select dropdown field that retrieves the list of approved risk assessments. It allows users to select a previous risk assessment to be reviewed or reassessed.
2. Copy Previous Assessment Details: This button allows users to copy the details of the selected risk assessment.
   • Upon clicking this button, all fields in the form (including those within the accordions) will populate with the associated information. Users can review these fields and make any necessary modifications to the assessment details.
3. Risk Assessment: This section of the form allows users to analyze and evaluate risks within the defined assessment scope.
   • It features collapsible sections, known as accordions, each designed to facilitate different aspects of the risk assessment process:
     • Risk Assessment Questionnaire (Optional)
     • Provide Analysis Documentation (Optional)
     • Risk Identification & Evaluation
       

       !!This accordion is revealed only if users confirm the prompt to start the risk identification and evaluation immediately. Otherwise, it will remain hidden.

4. Risk Treatment: This section of the form allows users to define actions aimed at addressing and reducing the impact or likelihood of identified risks.
   • Add: This button allows users to add an action item to the risk assessment.
     • If selected, it will display the Add Action Item form.
       • This form is a modified version of the New Action form found in the Action Items application. Although adapted for use in various contexts, it retains almost all the original fields and functionalities.

       • Add Action Item – Key Form Features

         When the Add Action Item form is adapted for use in the Risk application, several configurations are applied automatically.
         

         
         

         • Source of the Action: By default, this field is set to Risk Assessment.

           **Please note that the grid for assigning a specific instance from the chosen source is not included in this form because it applies only to actions created independently. Actions generated from other application sources are automatically linked to the relevant instance.

           
           
         • Associated Risks: A multi-select dropdown, titled Risk(s) Associated with This Action, lists all risks recorded in the Risk Identification & Evaluation accordion. It allows users to select the risk(s) that the action aims to address or treat.
           

           !!If no risks have been recorded, the dropdown will be empty.

           
           
         • Form Submission Options: At the bottom of the form, users have access to the following options:
           
           
           
           • Save and Return: This button saves the action item and returns users to the Execute Risk Assessment form.
             
           • Save and New: This button saves the action item and opens a new form to create another action item.
           
           

         **As actions are added, they populate the grid. To perform additional customization and review, users can either click on the Edit ( ) icon beside each action or double-click on the action itself.
         
         

5. Submit Form: This button allows users to submit the completed form.
   • Upon submission, this form will trigger the Risk Management workflow. The assigned lead assessor will be tasked with executing the risk assessment.

*To access additional options or perform actions related to the form, please utilize the kebab menu ( ) located in the upper rightmost corner.