On June 15th, request free and reduced lists of 8th graders from the elementary districts. Denville is only free milk but that entitles students to free lunch.
After last serving day in June, Business Office and Heartland Nutrikids staff close the current year system for both Nutrikids and My school apps. Save all.
June 30th account balance reports, student and adult, as well as all Free and reduced reports and accounting reports should be generated.
July 1 or as soon as the SNEARS system is open, Business Office prepares Letter to Parent Packet. Superintendent is Hearing Officer and BA is Determining Official. Each year, a request must also be sent to Trenton for approval to use the online application system. When Letter to Parent is approved by Trenton access all approved documents including application, sharing agreement and FAQs under reports in SNEARS. Add MySchool apps address to the documents.
PDF and hard copy of letter to parent in English and Spanish as well as the sharing agreement is sent to both schools for distribution and webmaster for distribution through Family ID and posting on website. Also send Policy 8550 on unpaid meal charges to schools to be sent through Family ID. Prepare Schedule A. Information for this schedule comes from Board agenda and Pomptonian
August 7th IT updates Nutrikids to reflect new year students from ASPEN. Direct Certification can not be started until the ASPEN roll over data has been populated into Nutrikids.
Direct Certification is processed four (4) times each year. Request a file to be uploaded into the SNEARS website from IT. The dates are as follows:
1. July 15th – August 30 (requested for August 13)
2. September 1st – September 30 (requested for September 5)
3. October 1st – October 30 (requested for October 10)
4. March 1st – March 30 (requested for March 6)
Once certified as DC, that status in Nutrikids remains for the entire school year. Send letters home to advise families that students are DC and give them the opportunity to add other students that we may not have captured.
August 8th, The “Start of New School Year” process is started with Nutrikids support. It’s a scheduled appointment and updates the system for Income eligibility guideline changes. We must also identify the date that temporary eligibility expires. Prior year eligibility is used until the 30th serving day of the new school year then expires.
August 13, first Direct certification match is in processed in the Business Office from file prepared by IT and uploaded into the SNEARS site. This file should exclude OOD students. The SNEARS software will create a DC match, foster match and household match and generate an excel file and letters to parents. Save both. Save the file to be uploaded into Nutrikids with Heartlands assistance. Use letters from the SNEARS website to notify parents of DC eligibility. Keep copies of all letters. Contact Nutrikids for assistance uploading this file into Nutrikids System. This must be scheduled and make take a few days.
August 13 Nutri kids will be updated by Business Office for the elementary students received by elementary schools manually. This is entered after the Direct Cert process. It will minimize the amount of students that have to be adjusted. Federal regs extend these benefits for 30 operating days of the new school year.