Purpose: To describe forms and procedures needed to assign position control numbers (PCN) and create or abolish positions. Position control is a process that precisely and accurately defines the staff positions authorized by the Board of Education and measures the current budget status of those positions to assess their fiscal impact on the whole budget year.
Procedure: The concept of position control requires that each staff position be defined in specific terms and that the hiring procedure not be completed until a specifically designated position exists for the applicant.
Position control baseline data for budget development is generated on the “snapshot” date of December 1 of the pre-budget year. Grouping will minimally use budgetary “function” and “object” categories and may include additional detail.
According to N.J.A.C. 6A:23: A-6.8, districts shall maintain an accurate, complete, and up-to-date automated position control roster to track the actual number of employees and their categories in detail.