Purpose:
To describe forms and procedures needed to assign position control numbers (PCN), and create or abolish positions. Position control is a process to precisely and accurately define the staff positions authorized by the Board of Education to exist; and to measure the current budget status of those positions in order to assess their fiscal impact on the whole budget year.
Procedure: The concept of position control requires that each staff position be defined in specific terms, and that the hiring procedure not be completed until a specifically defined position exists for the applicant.
Position control baseline data for budget development is generated on the “snapshot” date of December 1 of the pre-budget year. Grouping will minimally use budgetary “function” and “object” categories, and may include additional detail.
According to N.J.A.C. 6A:23: A-6.8, districts shall maintain an accurate, complete, and up-to-date automated position control roster in order to track the actual number of employees, as well as, the category of employees in details.