Purpose: To ensure that anyone who has access to district electronic resources understands what is acceptable use of the technology and information and to ensure that anyone who has access to sensitive information understands the acceptable uses of that information.
Procedure:
1. The Board has established a policy that informs all users of the districts’ data, systems and information of the acceptable and non-acceptable uses of those district assets. The policy identifies students, staff, parents and guardians, and other users who may have access to the district’s data, systems and information.
a. Students are required to sign the policy when they begin their tenure at MHRD.
b. Other web users of information are required to have an electronic acceptance on the web pages before data is displayed. These may include calendars, or web requests for use of facilities, these instances may require additional assurances as well (i.e., secure logon).
c. All persons with sign-on to the district’s network or to district data, i.e. parent portals, are required to agree to the acceptable use policy, which should be listed.
2. The Board has adopted an Acceptable Use Policy that, at a minimum, prohibits the following regarding electronic systems conduct that interferes with or stops district activities, including but not limited to excess download, uploads, printing, copying, bandwidth usage, etc.
a. Conduct any activity not related to the district’s operation, including, but not limited to, advertising, soliciting business, or political lobbying.
b. Involvement in the violation of, or conviction for violation of, federal, state, or local statutes or regulations regarding computers, electronic communications, interstate commerce and/or security regulations. This includes, but is not limited to, material protected by copyright, trade secret, obscenity and related laws.
c. Threats, harassment, libel or slander.
3. This policy is reviewed annually for changes in the types of information used and in the types of technology used
4. Information as referred to in the policy is not limited to electronic information or simply the use of electronic systems. Controls exist over written information and paper files.
a. Individuals who have access to district records should not use the information for personal reasons.
b. Sensitive information is stored in a manner that does not allow for easy access. In the case of electronic information, passwords and restrictions based on user are employed. For written and paper files, information is secured by locking cabinets, drawers and doors to offices that hold such information.
c. Copies of sensitive material are only made in cases where it is necessary. Any copies of information that is sensitive in nature should be destroyed in an appropriate manner, such as shredding.
SECTION XIV – INFORMATION MANAGEMENT (cont.)
ACCEPTABLE USE OF DISTRICT’S TECHNOLOGY AND INFORMATIN (CONT.)
5. All staff members are required on an annual basis to review and uphold the mandated Board policies/regulations posted on the district website and superintendent’s manual.
6. Violations of the Acceptable Use Policy are spelled out in student and staff code of conduct.