Building Coordinator
The building principal or their designee is responsible for being the facility’s contact person and handling communication and administrative details. The building principal or designee generally approves requests for long-term and elective maintenance.
Planning for Alterations and Remodeling
The principal is to communicate any requests for alterations to the Director of Buildings and Grounds. He will review and submit all remodeling requests to the business administrator and superintendent.
After the Superintendent approves the request, it will be sent to the Buildings and Grounds Department to obtain a project cost estimate for the proposed work. A funding source must be identified before the project can move to the Buildings and Grounds Committee and the full Board for approval. Once the project is funded and approved, the Director of Buildings & Grounds will be instructed to work with the District architect of record or appointed architect to prepare the proper documentation to submit to the Executive County Superintendent and the Department of Education for approval.
Maintenance and Repair of Equipment
The Director of Buildings and Grounds contracts with several service companies that provide maintenance and repair services for elevators, fire alarms, burglar alarms, clocks, public address systems, gym doors, and roofs.
The Maintenance Department, through a work order system, is prepared to carry out minor renovations, alterations, and improvements and support buildings to offer a constant safe environment. These operations must be scheduled in advance.
Pest Control
The Buildings and Grounds Department provides exterminator services to rid the building of rodents, insects, and other pests by the district’s Integrated Pest Management Plan.
Recycling
Materials such as newspaper, glass containers, aluminum cans, office paper and corrugated cardboard are recycled. Recyclable materials are to be left in containers properly labeled and located in areas throughout the buildings.
Refuse Collection Services
Trash collection is provided by contract and is supervised by the Buildings and Grounds Department. It is done on a regularly scheduled basis.
Asbestos Management
The district maintains its AHERA management plan and updates it every three years.
Indoor Air Quality
The district updates the Indoor Air Quality plan annually.
Fire Alarm Systems
The district has the fire alarm systems inspected annually and conducts monthly inspections of all fire extinguishers.
Boilers
The district has boilers inspected annually.
The district assigns a properly licensed boiler operator on site whenever the boilers run, and buildings are occupied.
Safety Inspections
The district regularly conducts all health and safety inspections by the NJ Department of Education evaluation of school buildings checklist.
Long-Range Facility Plan
The district timely submits all required documents for its Long-Range Facility Plan to the Department of Education.
Comprehensive Maintenance Plan
The district develops and approves its comprehensive maintenance plan annually, which includes corrective and preventative measures for each building’s interior and exterior.