Detailed technical instructions on budget development using the alio Budget Development system are included in this manual but please keep the following general guidelines in mind:
- Descriptions must be provided in the ZBB Budget Manager entry program in Alio for all accounts that reflect budgeted funds. Priority numbers, codes, and justifications are not required.
- Funds for salary accounts, including course of study revision payments and bus driver salaries for field trips, are budgeted by the Business Office based on historical data.
- Most athletic officials are paid through a third-party vendor. Funds for those officials are budgeted in 11-402-100-500. A nominal amount must be budgeted in the officials’ account for site managers, ticket handlers, and other MHRD officials.
- Athletic allocations include funds for CPR cards which are budgeted in the Health supply account.
- Funds for student identification cards are budgeted by the Transportation Office.
- Funds for the band, choir, and academic in-state competitions are budgeted in Fund 11.
- Funds for the purchase of supplies for the concession stands are included in the athletic budget. Receipts from sales are credited to the athletic budget.
- Funds for musicians for Spring musicals are budgeted in 11-401-100-500.
- Funds for the District multi-year plan for replacement of computers in labs are budgeted and funded by the Technology Department and the Business Office.
- Copier maintenance costs and lease purchase payments are budgeted at the department/school level. The Business Office supplies the amount to be budgeted. Purchase orders will be created in the Business Office but charged to department /school accounts..
- A maintenance contract for printer repairs and toner are budgeted by the Business Office. School accounts will not be charged.
- District Instructional Directors and Supervisors must prepare a per-pupil comparison for each school. Budgeted funds for each school should be equitable or an explanation must be provided.
- District Instructional Directors and Supervisors must prepare a narrative identifying the activities funded to support the implementation of the New Jersey Student Learning Standards.
- Each school’s athletic allocation includes $15,000 for new uniforms. The Athletic Directors will replace uniforms based on the uniform replacement schedule.
- Funds for Health Services, Function 213, are included in the athletic allocation.
Revision:
6
Last modified:
12 November 2022