Regional
Regional Accreditation Chairs maintain accreditation records for the CPE centers in their regions.
1. Regional Chairs maintain digital records of accreditation materials.
2. Digital records must have at least one backup separate from the original hardware location. Backups should be dated and updated at least monthly.
3. Chairs are responsible to transfer records and backups to new chair.
4. Accreditation materials should be archived according to the table below.
| Accreditation Process | Archive Time | Confidential Disposal |
|---|---|---|
| Annual Center Reports | Permanent Digital Record Regional | |
| Five Year Review Materials | ACPE office only | Destroyed after the completion of current review |
| Ten Year Review Materials | ACPE office only | Destroyed after the completion of current review |
| Called Review | ACPE office only | |
| Notations | 10 year cycle Regional | |
| Change in Centers (Appendix 2) | ACPE office only | |
| Complaints | Permanent Digital Record ACPE | |
| Commission Action Reports (CARs) for notations, 10 and 5 year reviews, annual reports, addition of satellite program, component site, supervisory CPE | Permanent Digital Record |
ACPE
ACPE will maintain records according to the regional table and the additional table below.
| Accreditation Process | Archive Time | Confidential Disposal |
|---|---|---|
| Appeals to Accreditation Decision | Permanent Digital Record | |
| Commission Action Reports (CARs) | Permanent Digital Record | |
| Educational Complaints | Permanent Digital Record | |
| Ethics Complaints | Permanent Digital Record | |
| Historical record of supervisor at center | Permanent Digital Record |