WorkBasket

To watch a video on this topic CLICK HERE

To access workbaskets and workflow functions, from One Look:

1. Click the Menu button, select WorkBasket from the drop down list.
(Workbasket access is based on the One Look user id.)

The user is automatically taken to Workflow Inquiry/Workflow Information where they will see a graphical representation of routing profile counts and a list of workbasket items.

*By default, the graph is enabled and uses Deep Blue colors. The color can be personalized by right-clicking on the grid at the bottom of the screen. The graph can be hidden by enabling the Hide Bar Charts checkbox.

2. Double-click a record to see a list of documents contained within the workbasket.

3. Work with the documents that have been routed to the workbasket by double-clicking a record or enable the checkbox under the Flags column to select multiple record(s) then click .

*Display Checked Items is found under Display Options in newer versions of One Look.

Hover over corresponding Flags to get tooltips and details including Notes, Packages, Call Back Reminders.

Right-click an item to access additional functions such as Note, Index, and Audit information.

Users have the option to approve and index directly from the display window using the and buttons or they can return to the system’s workbasket entries using the button which provides options for and .

When accessing the Workflow Inquiry screen, users will have access to functions and symbols to help them navigate their workbasket.

Flags: Symbols under the Flags column inform the user of special conditions associated with the record.

*	The document has been routed outside the normal routing profile.
	Call Back notice has been entered. A red callback symbolizes the call back notice is overdue. A green callback symbolizes a call back exists. A yellow callback symbolizes the call back notice is due today.
	Notes are attached.
0 – 9	Indicates priority routing.
	Packages are setup. A green package symbolizes the package is complete. A red package symbolizes the package has missing documents.
U	Image was routed from another user.
	Stapled documents are available. View the document()s) stapled to the primary document.

Sort: Sorting allows the user to change the order in which the workbasket items appear. Select the drop down arrow next to the index then choose Sort Ascending or Sort Descending.

Filter: Filtering allows the user to narrow down the list of workbasket items based on index values. Enter the desired index values in the input fields below the index headers.

Columns: Pick the desired columns to be displayed. Select the drop down arrow next to any index then choose Columns.
Once a user hides a column, the column will stay hidden for that user id.

Copyright 1992, 1999, Real Vision Software, Inc. (RVI), Alexandria, Louisiana. No part of this document may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means without the express written consent of RVI Software, P.O. Box 12958, Alexandria, LA 71315-2958. However, copies of the One Look Manual can be reproduced, in whole or part, for use with the Real Vision Imaging System by Real Vision Software Licensee’s, for use with the imaging system.