Cancellation of Purchase Orders
You may occasionally need to liquidate a purchase order due to items being discontinued, back ordered, etc,. The Business Office will cancel purchase orders and liquidate the remaining balance upon request from the PO owner through the BOSC, using the ticket type “Liquidation Request”. You must cancel quantities that will be liquidated in the ERP Purchase Order Receiving module prior to requesting a liquidation. Indicate in the receiving notes why you are liquidating and be sure that the total quantity received and canceled is accurate.
The Business Office cancels purchase orders. In order to request a cancellation or liquidation please submit a request to the BOSC. The Purchasing Agent maintains the sole right to cancel purchase orders.
Contracts; Purchase Order Required
The award of a contract to a vendor approved by the Board of Education at a public meeting does not automatically authorize any employee to use the services of, or purchase materials from, the vendor.
All contract purchases require the issuance of a purchase order authorizing the purchase of services and/or goods and materials from the vendor. N.J.S.A. 18A:18A-2 (v).
District administrators must initial the signature line on any contract prior to submitting it to the BOSC for the BA’s signature upon issuance of the correlating PO.
Preview of Materials
All staff members must receive permission from administrators, supervisors, or principals to preview materials. After the preview process has been completed, the item must be returned. If there is a desire to purchase the previewed item, then a purchase order must be prepared for a new item.