The following chart has been developed to assist you in determining what order type you should select. The requirements column explains how the requisition must be entered to comply with both auditing and federal/state regulation requirements.
| ACRONYM | LABEL | DESCRIPTION | REQUIREMENTS |
|---|---|---|---|
| BID | Bid | The Board Office uses this for purchasing through the bid process. | Not Applicable |
| CATL | Vendor Catalog Pricing | Should be used for almost all requisitions (see exceptions below) | Reference Quote or Proposal Numbers in the PO Notes and/or Contract Award Info field under Special Instructions if applicable |
| CONR | As Per Contract | Only used for orders with vendors contracted directly with MHRD through Board Approval. | The Internal line under Special Instructions must include the status of the contract. |
| CSRT | Consortium Contract | Should be used to purchase items from MCCP, MRESC, EDS, or other consortiums. | The proposal or quote MUST have the contract number listed. The contract number and source must be listed in the PO Notes and/or Contract Award Info field under Special Instructions. |
| LQUO | As Per Lowest Quote | Only used for purchases greater than $3,300, which require 2 quotes. | The district quote form must be completed and submitted through the BOSC. Quotes must be matched exactly for goods and/or services. Online printouts will not be accepted. Must be quote generated by vendor. |
| STCO | As Per State Contract | Used for all NJ State and WSCA/NASPO contracts. | A VALID contract number must be in the PO Notes and/or Contract Award info field. |
| VSTA | Statement | Used when requesting a DIRECT check and you have an invoice, subscription, registration, or entry form at the time of requisition entry. | Must be submitted through the BOSC at the time of requisition entry. If you have none of the documents listed, you cannot use VSTA (use CATL). |
- For items that MHRD has a direct contract with a vendor to purchase (use CONR)
- State Contract or WSCA/NASPO purchases (use STCO)
- If you are purchasing an item for $3,300 or more – 2 quotes are required (use LQUO)
- When you are paying for a subscription, conference fee, entry fee, professional membership, and you already have an invoice/statement for it (use VSTA)
Revision:
3
Last modified:
25 March 2025