Authorized
All requests for purchases of goods and/or services must be made through an approved purchase order signed by the Business Administrator. These orders are signed, numbered, and issued to the vendors only by the Business Office.
The District purchasing system, ERP, is a web-based system accessed by a User Id and Password established by the Business Office. Under N.J.S.A. 18A:18A-2 (v), a purchase order is a document the Purchasing Agent authorizes goods or materials to be ordered for the school district or work/service to begin. No goods or materials may be ordered, or work/service be authorized to begin by any other individual in the school district other than the Purchasing Agent.
Unauthorized
Any school district employee who orders and/or receives any materials, supplies, or services without going through the approved purchase order process has made an unauthorized purchase.
The Superintendent of Schools may assign penalties and sanctions for unauthorized purchases. Any Board of Education employee who orders and/or receives any materials, supplies, or services without first going through the approved purchase order process has made an unauthorized purchase and will be personally responsible for paying for the purchase.
Printed requisitions AND/OR screenshots from ERP ARE NOT valid purchase orders and should never be shared with vendors.