When a center is eligible for audit for the next audit year1, the CIBMTR will send a notice of the upcoming audit to the center and start the process of scheduling the audit in late spring/early summer. A transplant center’s Medical Director will be notified of the upcoming audit and asked to provide the name and contact information of the transplant center staff person who will serve as the primary contact for the audit process. The CIBMTR and primary contact person at the center will finalize the dates of the audit.

Audits are most commonly performed over 3-4 days (Monday/Tuesday – Thursday). Audits typically include two auditors; however, additional auditors may be present due to form volume, training, etc.

Six to eight weeks prior to the audit, the Clinical Trials Assistant will provide the site’s primary contact with a list of 16 transplant events that have been selected for audit and a link to a pre-audit questionnaire. The primary contact should complete and return the pre-audit questionnaire. The site should also return a copy of the recipient list providing the auditors with identifiers (i.e. medical record numbers, patient initials) they may use to identify the transplant subjects while on-site.

1 The audit year corresponds to the fiscal year (October 1 – September 30).

Last modified: Dec 11, 2017


Was this helpful?

Yes No
You indicated this topic was not helpful to you ...
Could you please leave a comment telling us why? Thank you!
Thanks for your feedback.

Post your comment on this topic.

Post Comment