A transplant center is eligible for an audit after performing a minimum of 20 transplants (any combination of related or unrelated allogeneic and autologous). From the completed transplants, 16 eligible transplant events are selected for audit. Once a recipient is determined to be eligible for audit, forms submitted without errors in FormsNet will be audited. US-based centers who have not performed 20 transplants will be deferred from the audit process until they have reached their 20th transplant; however, all centers are eligible for a for cause audit if it is determined that submitted data is in question.
Currently, the CIBMTR audits non-US-based centers whose medical records are primarily documented in English and whose staff speaks English. In addition to the above listed eligibility criteria, we will also identify whether the non-US center has utilized a donor or product from the US; if not, we may not conduct an audit at the center even if they meet all other eligibility criteria.
For a recipient to be eligible for audit, one of the following form combinations must be submitted error-free (in CMP status) to FormsNet:
- Pre-Transplant Essential Data (TED) and 100 Day Post-TED Forms (Form 2400, Form 2402 and Form 2450), or
- CIBMTR Case Report Forms (Form 2400, Form 2402, Form 2000 and Form 2100 100-Day Follow-Up Form)
Forms that are in complete status at the time recipients are randomly selected for audit (approximately six to eight weeks prior to the audit date) are eligible. The following forms may be audited:
- Pre- and Post-Transplant Essential Data (Forms 2400, 2402 and 2450)
- Baseline Data (Form 2000)
- Post-HCT Data (Form 2100)
- 100-Day Follow-Up (Form 2100 — retired)
- Six Month to Two Year Follow-Up (Form 2200 – retired)
- Greater than Two Year Follow-Up (Form 2300 — retired)
- Death Data (Form 2900)
- All corresponding disease, infectious disease markers, HLA typing, infection, and infusion inserts