1. Requests for additional pay must be entered within two weeks of the activity. A copy of the time entry letter emailed to employees by the HR Department after board approval should be attached to ALL requests. Please see the Adding attachments section for instructions. The District’s payroll calendar identifies the submission dates for requests.

  2. All capped time must include the number of units worked out of the total time approved in the comment section. See the adding comments section for further details.

  3. Requests for travel reimbursement must be submitted no later than thirty (30) days after the date of the event as stipulated by New Jersey law and Morris Hills Regional District policy. In district mileage reimbursement may be submitted one time at the end of the school year but no later than 7 days after the last school day. A mileage worksheet must be attached to the request.

  4. All activities eligible for extra compensation in a given week must be submitted on one request. Once time requests for a week are submitted, an employee cannot enter an additional request for that same week.

  5. Job codes are groups of general activities that determine the approver for a request. A list of codes and approvers is included in this manual.

  6. Earn codes are specific activities that determine the rate of pay that will be used for a request. A list of codes and activities is included in this manual.

  7. The category Reimbursements is used for tuition, mileage, conference expenses, and contractual reimbursements such as eyeglasses or work boots. All other requests are salary wages and are entered as Time Requests.

  8. There are 2 job codes for the category Reimbursements. Reimbursements and Conference Expenses. All costs associated with an approved conference, including mileage, must be entered using the job code Conference Expense Reimbursement.

  9. Home Instruction time entry requests for Morris Catholic or American Christian School should select the Job Homebound Non Public..

Revision: 10
Last modified: 6 March 2024