Student meal advances are funds provided to coaches or advisors for student meals on overnight field trips. The job code is Reimbursement and the earn code is Student Meal Advance. The event location and date must be included in employee comments. The number of students, number of meals, and amount per student must also be included. At the conclusion of the field trip, Detailed receipts must be returned to the Business Office through the Business Office Support Center (BOSC).
The meal costs per person should not exceed the GSA Meals & Incidentals (M&IE) rate for the location.
Funds must be used on meals for students and Board approved chaperones. These funds can not be used for gasoline for personal vehicles. At the conclusion of the field trip, a Board approved chaperone may request mileage reimbursement. A reconciliation of how the funds were used and all accompanying receipts is due after the trip is complete.