10.2. Entering a Request

1. From the Home page, choose Payroll from the tab selections across the top of the page
   

2. Select Request Time Entry Changes in the upper right corner of the Payroll page
   

3. Select New Request in the upper right corner of the Time Entry Requests page
   

4. Choose a Reporting Week. Weeks begin on Sunday
   

5. The system will prompt you to acknowledge that you are changing weeks and if time has already been entered but not saved it could be lost
   

6. Select the Add button from the Time Entry blue bar
   

!Your menus may vary.

7. Select a Job, which is a group of activities, from the drop down list. The job selected determines the administrator that will approve the request. See the chart of examples in this manual.
   

8. Select an ‘Earn’ activity from the next drop down list.
   

9. If the JOB is paid based on an hourly rate or total units (hours) enter the time/unit(s) in the field under the date you wish to use.
   
   

*- Time should be entered as 08:00am. If time is not entered in this format, text will be red and the system will not accept the entry.
- Do not include lunch hours or breaks.
- If the activity is paid based on a daily or flat rate as in the case of an athletic activity, the system will prompt you for the number of units. The program labels this field as hours but we are using units and they are entered as 01:00. Do not enter an am or pm. If you worked as an announcer for two games on June 30th enter 02:00. You will be paid for announcing twice.
-Course of Study writing should be entered as 1:00. If sharing the stipend with another writer enter :30.

10. Select save when all time has been entered for that week for that specific JOB. You will receive a message that it has been saved.
    
    

You will return to the summary page where you can add additional time for another JOB by selecting Add on the Time Entry line.

11. The time entry board approval letter must be attached to your request. The HR department sends this letter to employees after each board meeting. If the letter is not attached, your request will be sent back for revisions.

!All time worked that week for EVERY JOB that you were involved in must be entered before you submit the time request. Once submitted, you cannot enter requests for compensation for that same week. Time Entry Totals will be the total of all JOBS for that day and week. Remember to click Submit and not Save once you have completed all of your entries!!

!Review the Time Entry Request page. If the status is OPEN it has not been submitted for approval. The status should be PENDING and a name should be in the next approver column!

Issued by Morris Hills Regional District - Business Office - All Rights Reserved