11.2. Entering a Reimbursement Request

1. From the Home page, choose Payroll from the tab selections across the top of the page
   

2. Select Request Time Entry Changes in the upper right corner of the Payroll page
   

3. Select New Request in the upper right corner of the Time Entry Requests page
   

4. Choose a Reporting Week. Weeks begin on Sunday
   

5. The system will prompt you to acknowledge that you are changing weeks and if time has already been entered but not saved it could be lost
   

6. Select the Add button from the Reimbursements blue bar.
   

*There are two types of reimbursements, Miscellaneous and Conference. See details for each below.

7. For a Miscellaneous Reimbursement select the Reimbursement Job from the drop down list and choose the earn code for the type of reimbursement.

!*Note:For Non Conference Mileage reimbursement the number of miles should be entered. For all other miscellaneous reimbursements the total monetary value should be entered.*

8. For a Conference Reimbursement select the Conference Job and the Conference Earn Code.
   

9. Enter the total monetary value of your requested conference reimbursement into the last date of your travel event. This amount should match the total on the Travel Reimbursement Worksheet.
   

!Conference Mileage reimburse should be added to the Travel Reimbursement Worksheet and submitted using the Conference job and the total monetary value of the reimbursement.

10. When complete select Save and then a white dialog box will appear confirming you have added the expense successfully. Click OK.
    
    

11. *Enter any required Comments or attach necessary Attachments

12. Click Submit to route your request for approval.
    If you only click Save it will NOT be routed for approval.
    

!If you are missing required comments or attachments your request will be sent back for revision. Please review requirements before entering reimbursement.

Issued by Morris Hills Regional District - Business Office - All Rights Reserved