9.3.1. Departments

In the Departments tab, users can create, edit, and delete departments.

*For general reference, mandatory fields in both Organization Management applications are indicated by an asterisk.

1. Export: This button allows users to export the grid and save it either as an Excel file, a Word file, an HTML file, or a CSV file.
   • For more details on this function, click here.
2. Department Title: This is a text field that allows users to input the department title. It is a mandatory field.
3. Department Code: This is a text field that allows users to input the department code. It is a mandatory field.
4. Department Manager: This is a single-select dropdown field that retrieves the list of roles, enabling users to choose one of them as the department manager.
5. Parent Department: This is a single-select dropdown field that retrieves the list of departments, enabling users to choose one of them as the parent department.
6. Description: This is a text field that allows users to input a brief description of the department.
7. Active: This is checkbox which, if enabled, allows users to mark their department as active.
8. Reset All Fields: This button allows users to reset all fields, clearing them of content.**
9. Delete Selected Department: This button allows users to delete a selected department from the grid.**
   • To delete, select the department from the grid (by double-clicking) and then click on the Delete Selected Department button. Once this button has been selected, a confirmation message will appear at the bottom of the page informing users that the department has been deleted successfully.
     

!If a department that is currently being used in an application is deleted, it will cause a data integrity error in the database.

10. Save: This button allows users to save the department.**
    • If all mandatory fields have been filled and this button is selected, a confirmation message will appear at the bottom of the page informing users that the department has been added successfully.
      
    • If mandatory fields have not all been filled and this button is selected, an error message will instead appear at the bottom of the page informing users of the fields that still need to be filled.
      

** In the Organization Management version of the application, these fields are not available, preventing unauthorized users from creating, editing, or deleting departments.

*To view or edit the properties for an existing department, double-click on it from the grid.