Printers Overview

On this page, you can add or delete a printer. Or, simply get an overview of all the printers managed by Celiveo 365 Web Admin. Click on one of the sections for details:

• About the printers list
• Add printers
• Add a Microsoft Universal Print queue
• Edit printer settings
• Delete a printer

About the printers list

The printer list provides information on each printer added to Celiveo 365 Web Admin. You can adjust the format of the printer list to suit your information needs. Save the order of the columns and access the same view the next time you log in.

*Note regarding the Printer hostname column: if the hostname is not resolved, the column will contain the IP address of the printer.

Create a customized printer list

1. On the right-hand side of the screen, select the icon.
   
2. When prompted, enter the name for the customized view and click [Save].
3. Make the adjustments (if required):
   • To reorder the columns:
     Click and drag the selected column to the target location. Release to insert the column at the new location.
   • To show or hide a column:
     Click on the down arrow next to the column label, select [Columns]. Check or uncheck the box next to each column header to show/hide.
     
   • To sort the fields under a column:
     Click once on the column header, for example [Printer Brand]. Click on the column header again to sort in ascending or descending order.
   • To customize the labels of Tags 1 – 5,
     Click on the icon on the top right corner of the screen. See the Help on Renaming Tags.
   • To search a printer by its printer properties or assigned tags,
     Enter the required field in the search box under each column header and click Enter.

4. To save the changes, click on the Save icon.
   • To rename the customized view,
     Click on the icon.
     When prompted, enter the new name and click [Save].
   • To delete a customized view,
     Click on the Delete icon.
     When prompted, click [OK].

Add printers

Add a Microsoft Universal Print Queue

1. When you set up a Celiveo Virtual Printer, the Web Admin generates a Virtual Printer in Microsoft Universal Print using the name you provide. When the user prints a document, the print job is retained in the queue. The user then goes to any Celiveo-enabled printer, authenticates at the printer, and selects the job for release.
2. Click the button.
3. In the Name for the Celiveo Virtual Printer in Microsoft Universal Print field, enter a unique name for the printer. The name must NOT contain spaces or special characters. For example, Celiveo_Virtual_Printer.
4. To continue, click Next >.
5. The Description field allows you to enter a description to identify your Virtual Printer.
6. Configure the Virtual Printer settings:
   1. Maximum Jobs Per User: This field allows you to define the maximum number of Pull Print jobs allowed per user.
   2. Pull Print jobs expiration: This field allows you to define the Pull Print jobs expiration delay in days or hours.
7. Access Control profiles are automatically generated by Celiveo 365 at subscription time, according to your Azure Active Directory settings. However, these profiles can be edited and new ones can be added. To learn more about Access and Rules profiles, please see this section.
8. Keep the default Cost Definition Profile, edit it or create a new one.
9. When prompted, save the configuration.

Start Celiveo Admin Browser Agent

The Admin Browser Agent is software that is locally installed to allow synchronization with local printers. It needs to be downloaded in order to add physical printers. The download is prompted at startup in a popup window.

*Note: if you intend to use the same ABA on different machines, copy the password that is provided during your initial download and use it to install the same ABA package on a different computer.

Discover Printers

You can use one or both of the available options to search for printers in the network.

Discover printers from a print server

In the area marked 1.1 in the illustration above, enter the information and click on the Search icon.

• hostname or IP address of domain server,
• domain server administrator login,
• domain name and
• domain password.
  

Discover printers by scanning the network

In the area marked 1.2 in the illustration above, enter the information and click on the search icon.

• start range of the IP address to scan
• end range of the IP address to scan
• the timeout period for the scan duration (seconds)
  

2.1.2: Add Printer from Search Results

Search results are shown in the section marked 3 in the illustration above.

1. From the search results, select the printers you want to add.
2. Click at the bottom-right (see 4 in illustration above).
   You are returned to the Add Printer wizard. The printers that are reachable are displayed on the top half of the screen, while the printers that are unreachable are displayed on the bottom half of the screen.
3. Click [Next].
   

Edit printer settings

Under the printer list, select a printer and click on any icon on the printer taskbar.

Icon	Menu Option
	Edit printer settings.
	Edit tags and maps.
	Edit the language on the Celiveo 365 menu and authentication screens on the printer.
	Edit access control and printing rules.
	Edit cost definition for the printer.
	Sync the selected printer again.

Edit printer description

You can change the description of any physical printer. As you move the cursor over a printer description that can be changed, the cursor changes to an edit icon ( ).

1. Double-click the printer description to change. The Edit Printer screen displays.
2. At [Printer Description], specify the new description.
3. Click [Save].

Delete a printer

1. Under the printer list, select a printer and click on the [Delete] icon.
2. When prompted, click [OK].
3. When deleting a virtual printer, make sure there are no workstations associated with it. A prompt is displayed to confirm this action.
4. Click [OK].

Adding a Universal Printer Endpoint

Xerox and Fujifilm devices require Universal Printer Endpoint (UPE) to be installed on a workstation/server on-prem that is able to reach the desired printers. On these devices some of the communication cannot be done directly to Celiveo 365 and UPE acts as a gateway to expand their capabilities. See here on how to create and deploy UPE.

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