3.3. GID Administrator: Evaluating Index Number Requests

To process a submitted Global Index Number Request Form, the GID Administrator evaluates:

• the records returned by a search to determine if the information submitted on the form is accurate.
  

• the records returned by a search to determine if one or more are a match for the search subject.

• the matching record(s) source (Umoja, IMIS, etc.) and person type (Staff Member, Meeting Participant, Contractor) to determine if a new index number must be created, the found index number can be confirmed, the found index number can be used, or if duplicate index numbers and/or inaccurate personal data must be corrected.
  
  
  
  

Return Form to GID Requestor for Correction

If, after conducting a thorough search for existing records, the GID Administrator determines that information on the form is inaccurate, then the form is returned to the GID Requestor for correction.

Create a New Index/Personnel Number

If, after conducting a thorough search for existing records, the GID Administrator validates that no existing Index Number exists for the subject, then a new index/personnel number is created and returned to the GID Requestor.

Confirm the use of an existing index/personnel number

If the GID Administrator validates the finding that ONE record with a source that is not Umoja exists, then its use is confirmed.

Inform the GID Requestor to use the Index/Personnel Number Found

If ONE record matching the subject is found, and the source of the record is Umoja, then the Global Index Request is informed that it can be used.

Submit iNeed Ticket

If MULTIPLE records matching the subject are found, then OICT/EAC-Americas team in New York is notified.

See OICT/EAC: Escalation of Complex Cases

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