1. Enter the cost of registration in the Registration box. If the conference provider charges by day, please enter the final total.
2. In the Lodging box, enter the total cost for your entire stay, not the daily rate. Please call the hotel to find out the cost of tax and any additional fees.
3. Enter the number of nights you’ll be staying
4. Enter your total cost for meals. This total must follow the GSA guidelines, which lists your allowable total per day and meal: https://www.gsa.gov/travel/plan-book/per-diem-rates
5. Enter the number of miles that you will be traveling. The amount should be calculated using Google maps or some other electronic mileage calculator that clearly lists the mileage amount from MHRD to the conference site address.
6. Enter the reimbursement amount for mileage in the Mileage Reimbursement box. Multiply .47 by the amount of round trip miles that you will be traveling.
7. Enter cost of tolls and parking in the Tolls and Parking box.
8. Enter total cost of other expenses in the Other box. This can include cost of airfare, baggage, or taxi service. Car rentals are prohibited.
9. In the Payment of Event section, click the dropdown menu in the Payment type box and choose the correct category.
Type in the account number in the box below this menu. Ask your department secretary for the correct number if you are not sure.