Clarity: One owner per task

With task management it is extremely important to have clarity and know who is responsible for a task. Therefore a task should have only one owner, even if multiple people work on it. The owner is responsible that the task is completed. If a single task is assigned to multiple people, chances are it will not be done. Person A will assume person B will do it and vice versa.

Assigning a task to multiple people

At times however you may want to assign the same task to multiple owners. This is different form having multiple people working on a single task. In this case you create copies of the task and therefore create multiple tasks each with a different owner.

For example in your management team meeting you assign all management members the task to prepare a budget for their department for the next year.

When you create (or edit) the task, you can select “Assign task to more people”.

assign task to multiple people

This will create a copy of the task for each owner. The great advantage is that you can keep track of who completed the task and who did not and each owner can provide a comment to his or her task. In the example above each department manager can add a comment with the budget for the next year attached to it to his or her task!

Next topic: Creating tasks via email →

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