Housing Procedures and Policies

PLEASE NOTE: The residence halls will close for Christmas break on the Friday of Finals Week, at 5pm to all students. All residence halls are closed over Christmas break. The Apartments and the Private/Grad Quads remain open over the break. Students will not be allowed to stay in the residence halls before the opening date or after the closing date without prior permission. For opening and closing dates, please see the academic calendar.

CHECK-IN AND CHECK-OUT INFORMATION

When a student arrives on campus, and before items are moved into the student’s room, each resident must complete the online room condition form (https://letu.starrezhousing.com/StarRezPortalX) by logging into his or her account and confirming the recorded the condition of listed furniture, furnishings, and room surfaces. When he or she leaves, in order to avoid damage fines, the resident will be responsible for seeing that the room is in the same condition as when he or she arrived. Each resident must check-out in person through the appropriate methods and/or with the appropriate Residence Life staff member at the end of each semester and in the case of a room change or withdrawal. Upon check-out, residents must again review the online room condition form and turn in their room key. A fine will be charged if a student fails to check out in the proper manner unless specifically excused by the Resident Director.

Changes in Room Assignment

The changing of rooms and/or roommates may be permitted during Christmas break between the fall and spring semesters but must be approved and administered by the Residence Life staff in advance. We understand that conflicts between roommates can arise during the semester, and residents experiencing distress are encouraged to seek counsel from the Resident Assistant or Resident Director as early as possible. Please note that changing rooms is not seen as the first option for resolving roommate conflict. Our Residence Life staff are trained and equipped to walk through these situations with residents and seek to provide a positive resolution, in whatever form that may take.
In cases where a resident’s behavior continues to be disruptive after following the conflict resolution process, or is deemed a threat to the health, safety, or well-being of their fellow resident, the University may remove the disruptive resident from their assigned space and/or campus housing.

Single Room Requests

If a room is (or becomes) vacant, and the Office of Residence Life identifies that space as available, a student can apply to move into that private room at an increased room rate of $750 per semester (or $1500 per semester in the Village Apartments). If accepted, the amount will be pro-rated based on the date the student moves in. Students will not be permitted to move into single rooms without receiving permission and agreeing to pay for the private rate. Single Room Requests are available online at www.letu.edu/ResLifeForms and must be signed by the appropriate Resident Director before a move is permitted. Students will not be charged a single-room fee if their room becomes vacant due to an assigned roommate move or withdrawal from housing.

Off-Campus Living

All students in the Residential program taking 7 or more credit hours must reside on-campus unless one or more the off-campus exemption circumstances exist and the Petition to Live Off-Campus has been submitted and approved:
See ABOVE SECTION for details.
Expectations for Off-Campus Living
Students who are living off-campus must:

• Commit to living out the Behavioral Guidelines from the Student Handbook in their homes and community while enrolled at LeTourneau University.
• Live in apartments, town houses and houses at or under the occupancy limit set for that residence by the homeowner, landlord, or by city ordinance.
• Represent LeTourneau University well in how they care for the home and property.
• Obtain the appropriate “Commuter” parking permit from University Police to replace any previous parking permits from other living areas.
• PROVIDE LOCAL ADDRESS AND CONTACT INFORMATION TO THE OFFICE OF STUDENT LIFE BY THE END OF THE FIRST WEEK OF CLASSES. FAILURE TO DO SO WILL RESULT IN A $50 FINE, ADMINISTERED EACH FRIDAY AFTERNOON.
  

OFF-CAMPUS PETITIONS

The Petition to Live Off-Campus is available online at https://letu.starrezhousing.com/StarRezPortalX. Submitted petitions that do not meet one of the qualifications listed above will be processed as an appeal. The deadline for such petitions is four (4) weeks before the end of the previous semester in order to allow time for the Committee to meet. The specific dates will be announced in advance.
Should your request be denied by the Committee, you have the opportunity to appeal in written form. Appeals should be submitted to the Housing Coordinator within (5) business days after the student receives notification of the denial. The Dean of Students and the Housing Coordinator will provide a final ruling on the appeal.
Appeals must meet appropriate standards to be considered. Appeal letters should clearly indicate the student’s desire to appeal, should contain any and all additional information that should be considered related to the petition, and present clear reasoning/evidence relating to a valid reason for an appeal. Valid grounds for an appeal are:

• A procedural error or omission.
• New or previously non-considered information that could alter the outcome of the petition.
• Disagreement with the denial is not a valid reason for appeal.
  

ROOM AND BOARD

All students living on-campus at LeTourneau University are provided a meal plan as part of “room and board” costs. This is one fee and we are not able to separate these charges. Students who have reached Junior status may be able to elect to not have a meal plan when living in the Village Apartments. Meal plans are not included for “rental” students and are not available over the summer term.

ALLERGIES AND DIETARY RESTRICTIONS

The Office of Student Life will work with students who require a specialized diet due to issues such as food allergies/intolerances. Students with dietary concerns should contact the Housing Coordinator, or Bon Appetit’s Manager or Head Chef by the second Friday of classes of full consideration. Bon Appetit will work with the student to determine what options and accommodations they can provide before discussing the possibility of a meal plan exemption with Student Life. If applicable, medical documentation may be requested to verify an allergy/intolerance or for further guidance.
See also: DINING SERVICES