Automatic Earnest Money Output

We will now illustrate the fields and buttons of the Checkout screen useful to monitor and perform a correct automatic output of an Earnest Money amount:

• Case 1: concerns a Earnest Money whose total is equal to or less than the total of the bill to which it is attached
• Case 2: concerns a Earnest Money whose total is greater than the total of the bill to which it is attached

1. View of essential details for the Earnest Moneys attached to the selected file.
   For each Earnest Money, the following details are displayed: year of registration, internal number, amount, attached account and any previous use or output.

2. Specification of the amount of the ‘locked’ Earnest Money on the displayed account

3. ‘Attach’ button
   The button allows to quickly attaching an already registered advance to the selected file.

4. ‘Release’ button
   The button allows to quickly releasing the Earnest Money from the selected bill, avoiding inconvenient intermediate steps. The released advance will be available for new operations or for refund operations.

5. Display of the Total Services to be invoiced to the Guest
   It is the entire amount of services. If this amount is lower than the amount of the attached advance payments, the system signals the anomaly by marking the field with an orange background colour (see picture of case 2). Point 9 shows the specific features of the case envisaged.

6. Display of Total Services already invoiced to the Guest
   In the case of exclusive presence of Earnest Moneys (and not Deposits), this field will always be valued at Zero, since the Earnest Moneys are not recorded for tax purposes.

7. Display of the automatic Split of the payment entries useful for closing the bill
   The system, based on the amount of the attached deposit, automatically offers suggestions on how the total amount must be collected.

8. ‘Print’ button, useful to perform the output of the account and the related attached Earnest Money
   If used, the operation will result as such:

• Case 1: The system provides the issuing of the bill, and for the automatic output recording in the general management of Prepayment (as described in section Prepayment Output)
• Case 2: The system presents the user with the following notice.

Attach the difference for reuse: The system makes a split on the initial Earnest Money: a part is used to close the bill that the user is printing, and the remainder is automatically re-attached to the same file, so that it can be reused to close other bills (guest account/company account). For the part used to close the printed bill, the system automatically records the output in the general management of the Prepayment (as described in section Advance Payment Output)

Do not re-attach the difference: The system splits on the initial Earnest Money: a part is used to close the bill that the user is printing, and the remainder is automatically released from the file, so that it can be reused for other files of booking or for a Earnest Money Refund. For the part used to close the printed bill, the system automatically records the outcome in the general management of the Prepayment (as described in section Advance Payment Output)

Cancel Print: In this case, the system cancels the current bill issuing operation.