Companies Agencies Hotels Data Form

In the ‘Hotels Data’ section of a company profile, it is possible to define specific automations, which are useful to the user for different operative situations.

1. Payment type
   
   From the F9 menu, select the type of payment normally used for the closing of the bills registered in the name of the selected company.

2. Invoicing type
   
   From the F9 menu, select the type of services that are usually charged to the selected company, when this is the reservee.

3. Document type
   
   From the F9 menu, select the type of fiscal document to use for invoicing, when the bill is registered in the name of the selected company.

4. Discount type
   
   From the F9 menu, select the possible agreement or automatic discount to apply to the company, when this is the reservee.
   For the encoding of the discounts, see DISCOUNT TYPE Basic Table.
   For all the guest profiles having a default discount type, the following alert will appear in the bill issuing stage:

Click No to ignore the suggestion and get the print of the original bill.
Click Yes to confirm the application of the default discount and the inclusion of the same discount in the final fiscal bill.

5. Telephone type
   
   This field represents a specific customisation and has no function in the standard version.

6. Exemption type
   
   This field must be used for business profiles subject to specific exemptions only (e.g. Embassies).
   If filled in, all the services charged to the selected company will be automatically invoiced according to the tax system here indicated.

7. VAT commission
   
   This field, if filled in, obliges the system to include in the calculation of the due commissions to the guest the amount relating to the VAT rate estimated for the invoicing of the commissions as well.

8. Outstanding VAT
   
   This field is used for dealing with specific requests in the recording stage of the amount due, in which the guest is a company or a state agency subject to a VAT suspension system.
   Select the field, then authorise the system to exclude from the amount due register every outstanding invoice issued charged on the selected company, until the moment of their collection. The document issued at the check-out will be a regular invoice with the specific title ‘VAT suspension invoice’, which will be printed with the same protocol number and recorded in the amount due register only at the moment of the actual total balance.

9. Account
   
   This field has to be filled in only if the accounting interface is present. This field is used for indicating the Customer Account number with which the same record is identified in the accounting program used.

10. Supplier account
    
    This field has to be filled in only if the accounting interface is present. This field is used for indicating the Supplier Account number with which the same record is identified in the accounting program used.

11. Commission balance
    
    This field might be useful for setting a fixed commission to be paid to the agency, regardless of the rate or contract used for the reservations inserted on behalf of the agency.
    For more information about the different ways of setting automatic commissions, we suggest consulting the specified section at paragraph How to define and set automatic commissions.