Management Mask Overview

We will briefly illustrate the buttons and data that can be displayed on the management of prepayment home page.

1. Key to search for a previously registered advance
   
   The search can be made by internal number, operation date, amount or holder.

2. Registered advance payments detail
   For each advance, you can view general references such as the registration date, the holder, the internal number, the references of any document issued (deposit), the initial amount and the remaining amount. It is also possible to distinguish whether this sum is attached to a procedure or not (see point 4).

3. Specification: is the Advance Payment exclusively for Summary Invoices?
   If flagged, the advance is available only when issuing summary invoices (invoices to Tour Operators or Wholesalers). Therefore, it cannot be used for normal booking procedures.

4. Specification: is the advance already attached to a procedure?
   The system marks the field when the selected advance appears to be ‘already attached’ to booking procedures, future or past.

5. Insert button
   
   Click on this button to insert an advance. For suggestions regarding the procedure, consult section Register prepayment of this chapter of the manual.

6. Edit button for advance payments registered on the same working day
   
   The button is used to edit an advance that was registered on the same working day. For suggestions on the operation, consult section Editing the Advance Payment of tha Day of this chapter of the manual. For changes to previously registered prepayment, please refer to section Return or Cancellation of prepayment of this chapter.

7. Detail of the income and outcome entries of the advance payment
   In the window, you can view all the entries recorded on the advance selected at the time, together with any existing issued bills.

8. Details of the procedures where the advancement is attached
   In the window, you can view the details of the reservation where the selected advance refers (reservation number, arrival date, status). The amount of money attached, the possible use (Sc), and any remaining sum still available are also marked.

9. Open button for attached procedure
   
   The button is used to quickly open the reservation procedure where the selected advance is attached. In the case of an Advance Return Advance Return operation, the user can speed up the release from the procedure.

10. Exit button
    
    With this button, it is possible to proceed with the manual recording of the exit of an advance entered in the past in the case in which this entry has not been automatically registered by the system, due to errors of procedure by the operator. For further information, see section Advance Payment Output of this chapter of the manual.

11. Return button
    
    With this button, it is possible to proceed with the manual registration of the return of an advance payment entered in the past. For suggestions on the procedure, please refer to section Return or Cancellation of prepayment of this chapter of the manual.

12. Forfeit button
    
    With this button, it is possible to proceed with the manual recording of the forfeiture of an advance inserted in the past. For suggestions on the procedure, refer to section Advance Payment Forfeiture of this chapter of the manual.

13. Edit button
    
    With this button, it is possible to proceed with the modification of an advance inserted in past dates, and to carry out the Advance Return procedure. It has the same value and functionality as the ‘Return’ button, already mentioned in point 11.
    For suggestions on the procedure, please refer to section Return or Cancellation of prepayment of this chapter of the manual.

14. Delete button
    
    The button is not active, except for specific customisations.

15. Print button
    
    The button is useful for printing a filing document issued on the same working day.