Partner Purchase Order

The Partner Purchase Order can be reached through the main menu:

Purchasing-A/P - Automotive - Demands - Partner Purchase Order

The data structure looks like the following:

The partner purchase order is the counterpart to the Partner Sales Order in Sales-A/R.

The partner purchase order is an agreement met by the customer (the client that is depicted in SAP Business One) and a supplier (vendor). In this agreement all parameters like item, description, prices, etc. are set, except for two: time of shipment and quantity. These are transmitted later on through forecast, JIT or JIS delivery schedules. They are depicted as releases/calls for a partner purchase order.

The most important characteristics to define a partner purchase order are:

• The customer’s item ID aka foreign item code (FIC)
• Your factory (FCT)
• Your unloading point (UNL)
• The Order No. (ORN)
• A partner purchase order is created in the IAG-ATM. Upon creating the partner purchase order, a number (partner purchase order number) is allocated automatically. This is the internal partner purchase order number. A supplier and an item are assigned to this partner purchase order (internal data).

All of the information is grouped as follows:

• Head data

• Tabs:

1. Demands
2. Cumulative quantities
3. Packaging
4. General
5. ERP
6. Update
7. Production
8. Goods issue
9. Texts
10. Cost accounting
11. Communication
12. DB
13. Annotations

• Features:

1. Find
2. Add
3. Update
4. Cancel
5. Load data
6. Create history

• Context menu:

1. Remove
2. Demands History
3. Goods entries
4. Copy package definitions

Head data

Supplier (@IAG_PBS0.U_Cardcode):
Contains the vendor ID out of the business partner master data in B1.

Name (@IAG_PBS0.U_Cardname):
Contains the vendor name out of the business partner master data in B1.

Item Code (@IAG_PBS0.U_Itemcode):
Contains the item ID out of the item master data in B1.

Item description (@IAG_PBS0.U_Itemname):
Contains the item description out of the item master data in B1.

Foreign item code (@IAG_PBS0.U_Fsn):
The supplier’s item code number (the item code used by the supplier internally). Is an arrangement with the supplier.

Updating index (@IAG_PBS0.U_Aix):
Contains the supplier’s updating index.

Customer factory (@IAG_PBS0.U_Wrk):
The client’s factory. Is inherently determined by the client.

Unloading point (@IAG_PBS0.U_Abl):
The unloading point at the client’s. Is inherently determined by the client.

Order No. (@IAG_PBS0.U_Abs):
Is the purchase contract number which the client assigned to this partner purchase order.

Series (@IAG_PBS0.Series):
Name of the serial number.

No. (@IAG_PBS0.DocNum):
Is the purchase contract number. This number is assigned by creating the partner purchase order. It is distinct.

Status (@IAG_PBS0.U_Pbssts):
Shows the current status of the partner purchase order. The following characteristics are possible:

Packaging variant (@IAG_PBS0.U_Pmdvar):
Is the standard variant that is used for the creation of an ATM goods receipt.

Purchase order type (@IAG_PBS0.U_Ratart):
A partner purchase order can have one of several different types. The following characteristics are possible:

Contact person (@IAG_PBS0.U_Cntctcod):
Is the contact person at the vendor’s. It is defined in the vendor’s master data in the tab “Contact Persons”.

Project (@IAG_PBS0.U_Project):
The partner purchase order can be assigned to a project. The projects can be defined via Administration – Setup – Financials – Projects.

Overdraft active (@IAG_PBS0.U_Dspakt):
This button determines if the demands are intended for the MRP Wizard (purchase request or MRP). The following characteristics are possible:

Consultant (@IAG_PBS0.U_Sachbr):
Shows the employee responsible for this partner purchase order. He/She is chosen out of the employee master data.