When the assessment enters the Addressing Check-In Tasks phase, the Assessed Entity and External Assessor must address the tasks created by HITRUST during check-in. Throughout this phase, the External Assessor and Assessed Entity will receive periodic emails that summarize all new and open items that must be addressed during the Addressing Check-In Tasks phase. Below are requirements for this phase:
13.11.1 If the action taken to address a task adds requirement statements to the assessment, those requirement statements must be scored by the Assessed Entity and validated by the External Assessor prior to resubmission of the assessment.
13.11.2 If the action taken to address a task adds required CAPs to the assessment, those CAPs must be entered by the Assessed Entity and reviewed by the External Assessor.
13.11.3 When all tasks have been returned to HITRUST and all new requirement statements and/or CAPs have been reviewed by the External Assessor, the assessment automatically enters the Reviewing Pending Check-In Tasks phase, during which HITRUST will review the actions taken to address the check-in tasks. HITRUST may accept the assessment or send tasks that have not been appropriately addressed back to the External Assessor.
13.11.4 The External Assessor and Assessed Entity must send all tasks back to HITRUST and address all additional requirement statements and CAPs prior to the Wednesday before the beginning of the reserved QA block. If all items are not resolved and HITRUST has not accepted the assessment by the beginning of the reserved QA block, the assessment’s QA reservation will be cancelled, and the Assessed Entity will be required to make a new QA reservation.
When HITRUST’s check-in process indicates that the assessment is ready for QA review, HITRUST accepts the assessment, and it enters the Pending Quality Assurance phase. At that time, the Assessed Entity personnel and External Assessors assigned to the assessment are notified that the assessment has been accepted and is pending QA review. The QA review will begin the week of the reserved QA block.