3.6. DRTRS

Create a new term labeled “DRTRS school year XX-XX”. Copy all data, students, routes, and bus assignments, from the current term.
Assign that term to the Users preparing the DRTRS.

All fields needed for the annual DRTRS report are listed in lowercase. They are completed annually prior to the October snapshot. The only fields maintained throughout the year from the ASPEN import is

• State ID
• Date of Birth
  

After the term is created use the Student Look-up menu:

1. Select Actions and Batch Edit. Choose the editable field DRTRS and add “Y” to all records
2. Select Actions and Batch Edit. Choose the editable field Program and select “Not MHRD Resident”
3. Select Actions and Batch Edit. Choose the editable field DRTRS and add “N” to these records

The remaining students are residents and should be included in the DRTRS. Filter the student list by selecting the custom field DRTRS and “Y”. Then use the Actions and Batch Edit functions to complete these fields:

1. If ENROLL CLASS is Full-Time, batch edit Half Day Programs to N. If Shared-Time, batch edit Half Day Programs to Y.
2. If SPED STATUS is Active, batch edit Student Has IEP to Y. If not, batch edit Student Has IEP to N.
3. If SPED STATUS is Active, batch edit NJ grade to S2
4. If MILEAGE is less than 2.5, batch edit Hazardous Busing 1 to Y
5. If WHEELCHAIR, 1on1 AIDE, or ESY are Y, batch edit Special Needs 1 to Y. If none of those three are Y, batch edit Special Needs 1 to N
6. If Special Needs 1 is Y, and mileage is below 2.5, batch edit Hazardous Busing 1 to N