In order to maintain internal controls, the Human Resources Department creates the employee job and pay record which activates an employee in the payroll system. All employees require a job and pay record whether they are contract employees or hourly/daily employees. Each job record can have multiple pay records. Specific fields in the pay record are flagged for approval. The HR Supervisor, Staff Accountant and the Business Administrator must approve these changes prior to payroll processing.
Position Control numbers are used to pre populate pay records. Position Control is maintained by the Business Office.
Beginning in July 2021, position numbers are used to pre populate pay records.
Revision:
12
Last modified:
14 June 2020