Calendar of Events
| Date | Activity |
| Weekly | Process lunch applications online and paper apps |
| Semi Monthly | Send negative balance emails from Mosaic in accordance with Policy |
| Monthly | Complete Meal Eligibility Lists and save for audit |
| Monthly | Reconcile bank account with MySchoolBucks deposits and prepare transfers to general account |
| July 1 | Complete “Letter to Parent” in SNEARS |
| July 1 | Advertise with the County the available meal programs for the District in the new school year. |
| July 1 | Update District website with new year information as required by the Nutrition Program agreements |
| July 15 | After Letter to Parent approval complete “Application Packet” in SNEARS |
| July 30 | After Letter to Parent approval send an email to NJDAG for approval of the online application system |
| July 30 | After Application packet approval, prepare the application intro letter from the Superintendent. Post to District website and distribute to all families |
| August 7 | Update POS system with new student system data to reflect new incoming students |
| August 7 | Contact POS helpdesk for opening new year assistance. Update all letters in POS system and add temporary benefits end date. (30 school days of service) |
| August 8 | Complete Direct Certification match on SNEARS and upload into the POS system |
| August 8 | Send notification letters from the POS System to Direct Certified families. |
| August 8 | Update incoming 9th graders with temporary Free and Reduced Status with information received from the local districts |
| August 8 | Send letters from POS system to all temporary families with the date that temporary benefits end and include new application |
| September 8 | Send letters from POS system to all temporary families with the date that temporary benefits end and include new application |
| September 30 | Business Office will remit sales tax to the State of NJ |
| October 1 | Pupil Count report on SNEARS Step 1 of the verification process |
| October 1 | Begin Verification process letters in POS system |
| October 3 | Complete 3rd Direct certification match and send letters to eligible families |
| October 8 | Send letters from POS system to all temporary families with the date that temporary benefits end and include new application |
| October 12 | Last application processed until after ASSA reports are generated on 10-15 |
| October 13 | Sync Student System to POS so that students system reflects Free and Reduced status for ASSA |
| October 15 | Prepare Data for ASSA from reports from Student System which contains grade and special ed designation to POS system which differentiates between free, reduced, and DC. Generate reports in pdf and spreadsheet format. |
| October 15 | Prepare Civil Rights Compliance Form 86 |
| November 1 | Business Office will conduct FSMC monitoring using the USDA Form 330 |
| November 15 | Complete Verification Process and notify selected families |
| December 31 | Business Office will remit sales tax to the State of NJ |
| January 1 | Begin onsite review breakfast and lunch at both schools using USDA Forms 292 and 142, iff SSO then Form 410 |
| March 1 | Complete 4th and final Direct Certification match and notify eligible families |
| March 15 | Prepare bid or renewal for FSMC for new year |
| March 15 | Business Office will conduct FSMC monitoring using the USDA Form 330 |
| March 31 | Business Office will remit sales tax to the State of NJ |
| April 1 | Business Office will email households a reminder to submit an application before the end of the school year for carryover eligibity |
| April 1 | Award contracts and have proposed cafeteria prices approved by Board of Education |
| April 1 | Send Board approved FSMC contract to School Nutrition Program Office for approval |
| April 1 | Review Board Policies and update if necessary |
| April 1 | Review Biosecurity Plan and update if necessary for June approval |
| June | Perform end of year activities on POS system with assistance from POS helpdesk |
| June | Update website with summer feeding information |
| June | Update District website with annual information required by NSLP agreement |
| June | Complete Wellness Policy Assessment Tool, Form 357, for both schools and post to website |
| June | Business Office will contact elementary districts for incoming 9th-grade student eligibility |
| June 30 | Business Office will remit sales tax to the State of NJ |
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Revision:
42
Last modified:
4 April 2022