10.2.1.1. Parent-Child Department Import and Synchronization

To understand how the importing and synchronization of departments works with EPC, consider the following example:

Inside the QMS environment in EPC, Corporate Headquarters is established as an organizational unit set.

*An organizational unit set is a container that holds all of the organization’s objects. These objects include organization units, roles, assets, and resources. In this example, we will be focusing on organization units, otherwise known as departments.

1. Child-Parent Department Import
   • Under the Corporate Headquarters set, Recruitment & Selection is listed as a child department of Human Resources.
     
   • For this reason, if the Recruitment & Selection department is imported using the Synchronization with EPC application, it will result in the Human Resources department being imported as well.
     
     • In the Organization Management application, the parent-child relationship between these two departments will be recorded, with Human Resources being linked as the parent department of Recruitment & Selection.
       
   • If the Employee Labor Relations department is imported, however, only Human Resource Compliance will be imported with it.
     • Although Employee Compensation & Benefits is listed as the parent department of Human Resource Compliance, it will not be imported.
       
     • In the Organization Management application, Human Resource Compliance is linked as the parent department of Employee Labor Relations; however, Human Resource Compliance itself does not have a listed parent department.
       

!At this stage, we can only import one department level above the selected department.

2. Parent-Child Department Import
   • Under the Corporate Headquarters set, two new departments are created: Employee Performance Management and Succession Planning.
     
     • If Employee Performance Management is imported, it will be imported without a parent department.
       
     • If Succession Planning is imported, Employee Performance Management will be imported alongside it as the parent department.
       

!If a department has already been imported and a new child department is then linked to it, updating the parent department via the Synchronization with EPC application will not cause for the child department to be imported. For example, if the Recruitment & Selection department is imported and Employee Onboarding is then linked to it, Employee Onboarding will not be imported.