1.3.4. CONTRACTS Basic Table

One of the tables involved in the creation process of a tariff plan is the CONTRACTS basic table of Scrigno (see flow diagram at section Tariff plans setup), where we can view all the contract codes in use for a specific facility or hotel and their basic characteristics.
The booking user can modify the table, and the operation might be more or less articulated, according to the nature of the contract in question: for this reason, we believe that being able to identify the 3 different existing contract versions is the starting point for the explanation and the learning of the topics included in the following paragraphs:

1. Hotel and Facility
   To view the contracts of a specific facility, select from the F9 menu the needed facility.

2. Rates Table
   
   Each contract must be included in one of the macro categories of rates (Rates Folders) existing in the table. Each folder or rates group is identified by a Code, a Description and a specific Order number.
   The number interval existing between a group order number and the following group order number indicates the capacity of the folder. In the example shown in the picture, each folder can hold up to 100 contracts. N.B.: In the numbering, numbers cannot consist of more than 3 figures (maximum 999).

3. Contracts Table
   
   List of all the contract codes active for the selected rates folder.
   To view only the contracts that have been deleted and that belong to the selected rates folder, see note 13.
   To view all the contracts included in the rates folder in question (both valid and deleted contracts), see note 13.

4. Basic Contract Characteristics – 1 ‘Contract’ form
   
   In this form, it is possible to view the basic characteristics of the selected contract.
   Some of the fields are mandatory, some relate to specific situations.
   For further information, see sections:

• Encoding traditional contracts
• Encoding daily contracts – Web
• Encoding derived contracts

5. Basic Contract Characteristics – 2 ‘Other specifications’ form
   
   Here we can find further profiling characteristics for the selected contract. Some of the fields are mandatory, some relate to specific situations.
   For further information, see section:

• Encoding traditional contracts
• Encoding daily contracts – Web
• Encoding derived contracts

6. Specifics of contracts based on sale
   
   The form is active only for contracts subject to ‘controlled sale’ (available in the Scrigno Revenue module).

7. Specifics of Derived Contract
   
   The form is active only for ‘derived’ contract types, or for contracts that include automatic fixed surcharges or reductions per person on different types of hotel accommodation (half board/full board surcharges).
   For further information, see paragraphs:

• Encoding derived contracts

8. Specifics of Web Contracts
   
   The form includes the profiling details for the contracts exclusively relating to daily rates, applied to the sale on web channels, and subject to logics of functioning and control that are different from those applied by the system for the direct sale.
   For further information, see section:

• Encoding daily contracts – Web
• Encoding derived contracts
• Price lists for daily time range contracts

9. Automatic Reduction or Surcharge formulas included in the Contract
   
   This form is useful for attaching automatic surcharge or reduction formulas, to be applied recursively, to the selected contract.
   For further information, see section:

• FORLMULAS basic tables

10. Automatic extra services included in the Contract
    
    The form is useful for attaching recurring automatic extra services to the selected contract, so that they can be easily calculated and included in the total estimate of the stay issued by the user.

11. INSERTING A CONTRACT

• After having selected the pertaining rates group (See note 2), place the cursor on the first blank row of the Contracts table:

• Click the button indicated.

• Proceed with the encoding: the table fields to be filled in are different according to the type of contract:
  • For Traditional Contracts, see paragraph Encoding traditional contracts
  • For Daily Contracts, see paragraph Encoding daily contracts – Web
  • For Derived Contracts, see paragraph Encoding derived contracts

• At the end of the operation, click the button to save.

12. LOGICALLY DELETING A CONTRACT

• After having selected the line to be deleted, click the button.

• The deletion of the code will be successful only if it does not include prices and it has never been used.

• Otherwise, the system will carry out a logical deletion of the item. Such operation does not alter nor compromise the integrity of the data acquired up to that moment by the contract, but it simply hides the code from view in all environments.

• Click the button to confirm.

13. SEARCHING FOR A CONTRACT

• To search for a contract, specify how the system has to carry out the search first (among active contacts, deleted contracts or all).
  
• Then click the button.

14. DUPLICATING A CONTRACT FROM ONE HOTEL TO ANOTHER
    
    In multi-property environments, it is possible to duplicate contract codes, useful for copying a contract existing in one hotel in other facilities belonging to the same group. We remind that the duplication involves only the code and the characteristics (To have a total duplication, in fact, hotels should also have the same room types!), and it is possible only if the facilities in question possess the same rate folders and the same ranges or seasonality.