1.3.4.2. Encoding Web Daily Contracts

Among its pluses, Scrigno Suite allows the Web daily contracts management.
When we talk about daily rates, we usually refer to all those tariff plans in which the associated prices may vary every day, at any moment, according to the occupation and volume of requests registered. Any price variation carried out on such contracts must not have implications for future reservations inserted up to that moment (prices must stay ‘frozen’).

As for the CONTRACTS basic table, we will specify which buttons and fields among those available are essential for encoding a daily contract.

1. To proceed with the insertion of a New Contract
   Click the insert button.

2. Specify the Tariff Group in which to include the new contract
   Each contract must be included in one of the existing macro categories of rates.

3. Encoding a Contract Code
   Each contract must include an identification code. It cannot consist of more than 5 characters, alphanumeric.

#- Describe the Contract
All contracts include a brief description.

4. Specify if the contract includes a Price per Room or per Person
   
   A contract can have only one quotation method: per room or per person; such specification activates different mechanisms for the calculation of the stay in the reservation.

5. Specify the Display Order for the Contract*
   Each Contract is associated with a display order number, which has to be respected in the relating F9 list of values.
   

6. Specify the Hotel facility for which the contract must be valid (F9)
   All contracts can be applied only to one single hotel facility.

7. Link the Range or the Calednar Dates to the contract (F9)
   
   Each contract cannot exist without a validity period linked to it. Such periods are defined as RANGES in Scrigno, and the relating dates are specified in a basic table.
   For further information on this topic, see TIME RANGES AND PERIODS Basic Table.

8. Specify the Market segment the contract refers to (F9)
   Each contract presupposes a basic market of destination.
   Use the check box *Binding only if the item selected for the Market field is the only one to be correct and pertaining to the contract in question.

9. Specify the pertaining Channel (F9)

10. Specify the Invoicing type
    Scrigno contracts can include two different methods for charging the stay:

• ‘Daily’ method: The system charges every night the amount relating to the current stay date. Every night, the total amount charged on the customer bill corresponds to the production value of the room. If you wish this type of invoicing, leave the field ‘blank’, as shown in the following picture.
  
• ‘All at the check-in’ method: the system charges the total amount estimated for the whole stay already during the check-in.
  For reservation files including contracts with ‘single charge at the check-in’, the total amount of the stay charged on the bill on a specific date never coincides with the room real production value registered by the system in that day.
  Frequently, in the presence of contracts including ‘Single charge at the check In’, there might be legitimate discrepancies between the total amounts appearing on the printouts relating to the ‘amount charged’ and those proposed by the printouts of ‘production’, as they calculate in different moments the total value of the same reservation: the amount charged quantifies the total revenue already during the first day; the room production, instead, is considered by relating date, and reaches the total amount charged only with the closure of the last night of stay.
  If you wish this type of invoicing, proceed as shown in the following picture.
  

11. Provide the mandatory specifications 1 in the WEB tab
    ll daily contracts must be selected as in the following picture.
    

12. Provide the mandatory specifications 2 in the WEB tab
    

In Scrigno, reservations including daily rates can or cannot be modified, according to the contract.
According to the option selected here, we will obtain the following results in the reservation:

• The reservation cannot be modified:
  Reservations with this type of contract cannot be modified, neither stay dates nor occupation details (price and conditions are frozen).
• It is possible to make any type of modification, except for the contract:
  Reservations with this type of contract can be entirely modified, except for the rate code used.
  For this option, the user must also insert the mandatory details specified at point 14.
• It is possible to make any type of modification:
  Reservations with this type of contract can be entirely modified.
  For this option, the user must also provide the mandatory details specified at point 14.
  

13. Insert mandatory specifications 3 in the WEB tab
    In a reservation including a daily contract, the estimate of the stay can be viewed in two ways: by viewing the details relating to each day or by a single total solution. The user must specify which option must be activated for the newly encoded contract:

• Contracts with daily detail of the applied rate:
  For this option, tick the check box next to the item ‘Daily Rate’, as suggested in the following picture:
  
  
  For reservations using this type of daily contract, the user can correct the rate for a single night, by modifying the Stay Variations table, and applying the discounts needed for each night of the stay.
  
• Contracts without the daily detail of the applied rate:
  For this option, do NOT tick the check box next to the item ‘Daily Rate’, as suggested in the following picture:
  
  
  For the reservations made with this type of daily contract, the user can make corrections / apply discounts- only to the total amount of the stay.