Attaching the Prepayment to a File

To attach an already registered and numbered advance to a reservation, proceed as follows:

1. Click ‘Deposits’ on the booking file
   

2. Click ‘Attach an Already Registered Deposit’
   

3. Enter the calendar year in which the advance has been registered
   

4. Enter the internal number relating to the advance payment to be attached
   If you do not have this information, press the F9 key to consult the general list.
   

5. Specify the Advance amount to be attached
   Specify the amount of the advance payment that is intended to be attached to the file (either the total available residue or only part of it).
   You will see in detail the meaning of the items in the box proposed at this stage by the System:

• Total: The system recalls the initial amount recorded for the selected advance.
• Deducted: The system specifies whether the selected advance has already been used in full or in part, in order to close bills issued, and the relating amount.
• Existing: The system specifies whether the selected advance is already fully or partially linked to other future booking files and the relating amount.
• Residual: The system specifies the residual net amount still usable by the user.
  

6. Select to which account of the file the advance is to be attached
   In the event that several accounts are linked to a single file (guest account and company account), it is necessary to establish which account has the right to use the advance indicated (if in doubt, press the F9 key to consult the general list).
   

7. Click ‘Confirm’
   The advance is now visible on the related file.