The following was designed to provide you with an overview of how each field should be utilized when entering a request for a trip.
Trip ID (Automatically populated)
- Trip ID or number
Description: Field Trip Name (Free Form Entry)
- Trip Name appears in all emails, lists and calendar and is searchable.
- Athletic trip must include: school (MK or MH) sport, gender and level.
- If trip has more than 1 vehicle needed, please put on this line: example NY MK MOMA – 2 buses
- New York City and the 5 Boroughs or Philadelphia trips should begin with NY or PH and then the school of origin. Upstate NY is not considered a NY trip.
Account (Drop Down Menu)
- Requesters will only see accounts that they are responsible for.
Trip Type (Drop Down Menu)
- MK Athletics, MH Athletics, Rental Field Trip or Subject area or club.
- If the subject or club is not listed, choose activities club or extracurricular.
Requester (Drop Down Menu)
- Secretary entering the request.
- If a field trip rental, the requester is the organization representative and if that name is not in the list add it as an employee and then to that account.
Number Of Adults, Students, Vehicles or Aides (Free Form Entry)
- Numbers of adults, students and vehicles are mandatory fields so Transportation can schedule enough vehicles.
- Trip Requests will be returned if these fields are not completed
Contact Name (Free Form Entry)
- Identify Teacher/ Coach. They will receive an email when the trip is approved.
Contact Phone (Free Form Entry)
- Include in case driver needs to contact them
Notes (Free Form Entry)
- Explain any special accommodations such as large equipment or stopping for lunch.
- If a curricular field trip, identify chaperones and substitute coverage needed by block.
Stop Info (Free Form Entry & Drop Down Menu)
- Your first stop will be the school you are leaving from (Morris Knolls Or Morris Hills High School or if Field Trip Rental it will be MH Busgarage—it will populate)
- Arrive Date/Time
- Click on the “calendar”, pick your trip date.
- Click on “clock”, pick your time. Note: if the time is not there, you can manipulate the time manually.
- Depart Date/ Time: Same as above, the time is the same time you want the bus at the location.
- Click on check mark in left bottom of box, will turn green
Stop Info (Free Form Entry & Drop Down Menu)
- Your second stop will be the location / destination you are going to
- Type in name of location or address. If address appears only, please note in the notes box location name.
- Arrive Date/Time:
- Click on the “calendar”, pick your trip date.
- Click on “clock”, pick your time. Note: if the time is not there, you can manipulate the time manually.
- Depart Date/Time: Click on calendar: pick date, click on clock: pick time for arrival,
- Click on check mark in left bottom of box, will turn green
Stop Info (Free Form Entry & Drop Down Menu)
- Repeat above if more than 1 stop. (example: Rest Area @mile marker 74 on Garden St Parkway and Harrah’s Atlantic City NJ)
Stop Info (Free Form Entry & Drop Down Menu)
- Your last stop will be the location you originated from (MK or MH)
- Type in name of location or address. If address appears only, please note in the notes box location name.
Departure Time (Free Form Entry)
- Enter the time you want the bus
Return Time (Free Form Entry)
- Enter the time you expect to be back
Reason for Trip (Free Form Entry)
- If Athletics, list practice, game, tournament. All others list Club Activity, Extra Curr Activity or Field Trip.
- If the trip is a curricular field trip:
– Attach a field trip rationale form
– Enter the lead teacher as contact and cell phone number (not a landline / school room ext.)
– List chaperones in Notes field
– Identify substitute coverage needed by block
– Identify special needs such as Nurse, AED, EpiPen or glucagon by utilizing the check boxes
Round Trip or One Way (Drop Down Menu)
- Only fill in if not round trip. (Drop Only or Pickup only).
Activity Type (Drop Down Menu)
- If Athletics, choose sport. All others choose Field Trip.
- For rentals, leave it blank.
Will you need a food stop? Y/N If yes, where (Free Form Entry)
- Must fill in Name, address and approximate length of time.
Choose one—NYC 5 Boroughs or Philly trip (Drop Down Menu)
- Select from list.
Check if needed—A.E.D. (Drop Down Menu)
- Select from list (AED or AED on site)
Check if needed — EpiPen (Check Box)
- Check box if needed
Check if needed — Nurse (Check Box)
- Check box if needed
Check if needed — Glucogen (Diabetes) (Check Box)
- Check box if needed
Wheelchair, indicate # needed (Free Form Entry)
- Fill in the box.
Charter (who reserved, company name & phone #) (Free Form Entry)
- Fill in the box.
Cost to Student (Free Form Entry)
- Fill in the box.
Cost to Board of Education (Free Form Entry)
- Fill in the box.
Educational Rationale (Free Form Entry)
- Fill in the box.
Student Preparation Activities (Free Form Entry)
- Fill in the box.
Concurrent Activities (Free Form Entry)
- Fill in the box.
Follow Up Activities (Free Form Entry)
- Fill in the box.
Special Accommodations (Free Form Entry)
- Check and explain in notes if there is large equipment that will reduce capacity
SAVE (Button)
- Select SAVE once done.
Request Trip (Button)
- Select request trip once complete and approver will receive an email that they have a trip to approve.