| Date | Activity |
| Weekly | Process lunch applications online and paper apps |
| Weekly | Send negative balance alerts through MySchoolbucks and Nutrikids for those without MCB accounts |
| Monthly | Send negative balance emails from the POS System in accordance with Policy |
| Monthly | Create Meal Eligibility Lists and save for audit |
| Monthly | BA will reconcile bank account with MySchoolBucks deposits and prepare transfers to general account |
| July 1 | Complete Letter to Parent in Snears |
| July 15 | After Letter to Parent approval complete Application Packet in Snears |
| July 30 | After Application Packet approval submit send an email to NJDAG for approval of the online application system |
| July 30 | After Application packet approval, prepare application intro letter from the Superintendent. Post to District website and distribute to all families |
| August 7 | Update POS system with new student system data to reflect new incoming students |
| August 7 | Update District website with new year information as required by the Nutrition Program agreements |
| August 7 | Contact POS helpdesk for opening new year assistance. Update all letters in POS system and add temporary benefits end date. (30 school days of service) |
| August 8 | Complete Direct Certification match on Snears and upload into the POS system |
| August 8 | Send notification letters from the POS System to Direct Certified families. |
| August 8 | Update incoming 9th graders with temporary Free and Reduced Status |
| August 8 | Send letters from POS system to all temporary families with date that temporary benefits end and include new application |
| September 8 | Send letters from POS system to all temporary families with date that temporary benefits end and include new application |
| September 30 | BA will remit sales tax to state of NJ |
| October 1 | Pupil Count report on Snears Step 1 of the verification process |
| October 1 | Begin Verification process letters in POS system |
| October 3 | Complete 3rd Direct certification match and send letters to eligible families |
| October 8 | Send letters from POS system to all temporary families with date that temporary benefits end and include new application |
| October 12 | Last application processed until after ASSA reports are generated on 10-15 |
| October 13 | Sync Student System to POS so that studentt system refelcts Free and Reduced status for ASSA |
| October 15 | Prepare Data for ASSA from reports from Student System which contains grade and special ed designation to POS system which differentiates between free, reduced and DC. Generate reports in pdf and spreadsheet format. |
| October 15 | Prepare Civil Rights Compliance Form 86 |
| November 15 | Complete Verification Process and notify selected families |
| December 31 | BA will remit sales tax to state of NJ |
| January 1 | Begin onsite review breakfast and lunch at both schools |
| March 1 | Complete 4thd and final Direct Certification match and notify eligible families |
| March 15 | Prepare bid or renewal for FSMC for new year |
| March 31 | BA will remit sales tax to state of NJ |
| April | Award contracts and have proposed cafeteria prices approved by Board of Education |
| April | Send Board approved FSMC contract to School Nutrition Program Office for approval |
| April | Review Board Policies and update if necessary |
| June | BA will distribute a percentage of vending machine proceeds to Apple accounts and MHRDEA |
| June | Perform end of year activities on POS system with assistance from POS helpdesk |
| June | Update website with summer feeding information |
| June | Update District website with annual information required by NSLP agreement |
| June | Complete Wellness Policy Assessment Tool, Form 357, for both schools and post to website |
| June | BA will contact elementary districts for incoming 9th grade student eligibility |
| June 30 | BA will remit sales tax to State of NJ |
|
Revision:
45
Last modified:
7 August 2020