The Rollup Source section, is the first of six section on the Configure Rollup Engine Provider step. Use this section to configure the Web Application(s), site collection(s), site(s) or list(s) that you would like to aggregate. Use the following steps to configure this section:
- From the Rollup Source drop down list, select one of the following options;
- Show Items from entire farm
(this option is only available if you are a SharePoint farm administrator, that is, only SharePoint farm administrators can automatically select across the farm). - Show Items from multiple applications
(this option is only available if you are a SharePoint farm administrator, that is, only SharePoint farm administrators can automatically select across multiple web applications). - Show items from entire application
(this option is available if you are not a SharePoint farm administrator, that is, if you’re not a SharePoint farm administrator, you can automatically select only from the web application where you are trying to use the Lightning Conductor Web Part). - Show Items from multiple site collections
- Show Items from multiple sites (selected by default)
- Show Items from multiple lists
If you choose anything besides Show Items from the entire Farm a tree view is displayed below the Rollup Source list. The tree view will differ depending whether the options selected contains Web Applications, Site Collections, Sites or Lists.
Note: You may aggregate the content from the entire farm, across multiple web applications or also across multiple site collections. When selecting the content source, keep in mind that you can still get the content from anywhere in the farm. For example, you may choose individual lists from different web applications in your aggregation.
Expand the tree view by clicking the plus sign ( + ). Select the check box to the left of the SharePoint object that you want to include within the rollup query. Three icons are displayed to the right of an object. You can use the icons to help you quickly select multiple items. You can use these icons to:
Select all child object
Invert selection
Uncheck all child objects
Show items from multiple sites
When you have selected Show items from multiple sites there is also a checkbox to the right of the 3 icons, which when selected includes in your rollup query sub sites, both current and yet to be created sub sites.
Show items from multiple lists
Instead of rolling up a list type from multiple sites, site collections or web applications, it is also possible to choose individual lists or libraries within your query, by selecting Show items from multiple lists. For example, the Contacts list from Site A and the Contacts list from Site B. It is also possible to aggregate the Contacts list from Site A and the Tasks list from Site A as long as the lists selected have at least one column in common. You may select the lists/libraries from any site within any site collection contained within the current SharePoint Farm. If you select individual lists or libraries, you will not be prompted for the list type to aggregate from.
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