Article V – Clubs and Organizations

Article V – Clubs and Organizations

Section A. Definitions

1. Clubs shall be defined as associations of students with a faculty sponsor, organized around a common interest which derives its legitimacy and existence from Student Life, and funding from Student Government. Clubs shall require re-recognition by Student Life each year.
2. Organizations shall be defined as associations of students with a faculty sponsor, organized around a common interest, project or competition which derives its legitimacy and existence from the University outside of Student Life. Organizations do not need to be re-recognized each year.
3. No club or organization based solely upon on- or off-campus living arrangements shall be recognized or be allocated any money.
   

Section B. Recognition

1. In order to be recognized, clubs must apply to Student Life, filling out all forms and attaching all paperwork required, as well as fulfilling any legal requirements,
   

Section C. Privileges and Responsibilities

1. Official clubs and organizations will be given the ability to:
   • Apply for Senate funds;
   • Have a Senate lobbyist;
   • Sponsor University events;
   • Use University facilities and services;
   • Publicize and advertise on campus;
   • Use the LeTourneau University name;
   • Have other rights and privileges as outlined in the Constitutional Bylaws.

Section D. Funding

1. All official clubs and organizations seeking funding from the Senate shall be required to submit a budget, explicitly following any requirements set forth by the Financial Appropriations Committee.
2. The Senate reserves the right to deny, upon recommendation of the Financial Appropriations Committee Chair and by a majority vote, any official club or organization funding if the requirements set forth by the standing Financial Appropriations Committee are not met.
   

Section E – Investigation and Sanction

1. All official clubs, organizations, and non-residential societies shall present to the Senate a financial report showing all income and expenditures within ten class days of the Senate’s request.
2. In addition to revocation of official status, Senate may, as a sanction of a club, organization or non-residential society, require all or some money allocated to the club, organization or non-residential society during the same fiscal period to be returned to Senate within 10 school days, and require reports to Financial Appropriations Committee or the entire Senate Assembly regarding remedial actions taken.
3. Any club that has previously received funds from the Senate and has gone two years or more without being officially recognized by Student Life and without having members will have the funds in its account reverted back to the Senate General Fund.
   

Section F. Revocation of Official Status

1. Allegations of a club or organization violating University or Senate policy or procedures shall be made in writing to the Senate to be reviewed and evaluated for possible revocation of official recognition by the Senate.
2. In the event that legal restrictions or obligations prevent the claims against the organization from being released to the Senate, the allegations shall be presented to the Dean of Students who shall have the authority to immediately revoke official recognition.